Business Support Officer (Adelaide)

Business Support Officer – Front Desk The Business Support Officer will provide effective administrative support to Saab’s business units with a focus on Reception/Front Desk. As a member of the Business Support team, you will work collaboratively with other Business Support Officers and Department Coordinators to ensure the provision of effective administrative support across all business units. You will also work closely with the Security Operations and Facilities teams to maintain the integrity of Saab’s facilities. Responsibilities
- Manage Reception area and assist the business to ensure that only authorised individuals are present in the office premises.
- Act as first point of contact for various internal and external queries (in-person, via phone & email).
- Report security incidents, breaches and task outcomes to Business Support Leadership team.
- Effectively and efficiently fulfil service requests ensuring high levels of customer satisfaction (internal) and answer employee queries and guide them to relevant POC, Confluence Wiki, or intranet page.
- Process uniform and PPE orders and employee exits.
- Manage various scheduling and invoicing of Employee Services and other staff gifts.
- Work in collaboration with other Department Coordinators and Business Support Officers to provide administrative support across all business units.
- Manage confidential and sensitive documentation/information with appropriate discretion.
- Provide escort assistance for visitors and/or contractors attending site.
- Monitor and maintain company stationery supplies.
- Generate purchase requisitions using IFS software.
- Maintain intranet pages and SharePoint. Qualifications
- Ability to adapt to changing priorities, tasks and requirements (essential).
- Ability to work with minimal supervision.
- Knowledge of administrative practices and procedures for maintaining quality and efficient administrative support (essential).
- Robust internal and external customer service skills ensuring high levels of customer satisfaction (essential).
- Highly developed organisational and time management skills, including the ability to develop and maintain comprehensive administrative systems of work (essential).
- Ability to work under pressure, including the ability to make judgments about competing priorities to meet deadlines (essential).
- Demonstrated high-level proficiency in using the Microsoft Office suite of products including Outlook, Excel, Word and PowerPoint (essential).
- Ability to manage and coordinate a range of tasks with limited supervision (essential).
- Ability to work under pressure to tight deadlines while maintaining attention to detail.
- Ability to work co-operatively within a team environment and to build rapport with people from all levels of both the company and from the Defence environment.
- Excellent demonstrated MS Office experience, including Word, Excel, Outlook and PowerPoint.
- Demonstrated knowledge of internet and intranet and overall high level of IT user skills. Benefits
- 6 weeks paid leave each year
- 14% superannuation
- Free Income Protection Insurance
- Versatile working options
- Access to the Saab shares matching scheme
- Access to MySaab – our online store offering everything from cashback at hundreds of stores to discounts from exclusive partners Security clearance: This role requires an Australian Defence Security Clearance or the ability to obtain one. Applicants may be asked for information regarding past and present nationality and citizenship to verify eligibility for access to materials controlled under export control regimes, including ITAR. Saab Australia is an equal opportunity employer and welcomes applications from all backgrounds. We encourage applications from spouses of serving ADF members, individuals from First Nations background, ex-service members, veterans and their families. We also welcome applications from individuals with culturally diverse backgrounds. Saab Australia is a nationally recognised Veteran Employer of Choice that welcomes the interest of ex-service members, veterans and their families. #J-18808-Ljbffr Apply on Kit Job: kitjobau.com/job/3r1g5s