Administration Planner (Bayswater)

Melbourne is Australia's fastest growing city, and public transport is vital to keeping it moving. Since 2009, Metro has proudly operated and maintained a world-class train service and delivered major transport projects that shape the future of our city. Guided by our value of Safely Always, we are one team dedicated to ensuring everyone gets home safely while helping to connect and create a better Melbourne. ABOUT THE ROLE We have an exciting opportunity for an Administration Planner to join our Bayswater Depot on a 12‑month full‑time max-term contract. In this role, you will provide high-level administrative and planning support to the Depot Manager, helping to ensure the effective coordination and day-to-day operations of the fleet and maintenance depot. KEY RESPONSIBILITIES
- Provide administrative and planning support to the Depot Manager to assist with the effective day‑to‑day operation of the depot.
- Support 5S objectives across depot communications, workforce administration and planning, office and site management, purchasing, and safety practices.
- Maintain depot noticeboards, filing systems, and the central document library to ensure information is current and accurate.
- Coordinate and manage depot correspondence, enquiries, and documentation, ensuring timely follow‑up where required.
- Maintain accurate workforce and depot records, including medicals, training, leave, TTSA compliance, licences, and vehicle registers.
- Manage RosterOn, ensuring depot shift patterns are accurately maintained and planned in 3‑month blocks.
- Administer depot assets and property, including keys, uniforms, tools, and equipment, and support audits and safety activities. ABOUT YOU
- A relevant Business Administration qualification supporting middle to senior management.
- Experience planning and maintaining work schedules or rosters.
- Strong organisational skills with the ability to manage multiple priorities in a fast‑paced operational setting.
- High attention to detail with proven experience maintaining accurate records and documentation.
- A collaborative team member who communicates clearly and works effectively with depot-based and operational teams.
- Demonstrated ability to work autonomously while supporting operational leaders to meet planning and compliance requirement. WHY WORK AT METRO?
- Work for a multi-award-winning rail operator with rewarding career opportunities that provide you with the support and training to take your career to the next level.
- Be part of an inclusive, diverse, and supportive company made up of various backgrounds, cultures, and experiences.
- Work-life balance options including flexible working arrangements, 14 weeks paid parental leave, and purchasing up to 4 weeks of additional leave per year.
- All eligible Metro employees receive a free Myki Pass that allows free Public Transport in Victoria.
- Access to a wide range of corporate discounts including healthcare, fitness, finance, and more. PROCESS
- Initial phone screen
- Behavourial interview
- Pre-employment checks including a category 4 medical
- Job offer INTERESTED If this role aligns with your experience and career goals, we'd love to hear from you. Help us connect people and places across a growing Melbourne. Not sure you meet every requirement? We encourage applications from all candidates, and even if you don't meet every requirement, we'd still like to hear from you. Metro Trains Melbourne is committed to building a diverse and inclusive workforce that reflects the communities we serve. For more information, contact: Narelle Blencowe
- Talent Acquisition Partner ???? ***************@metrotrains.com.au Metro's commitment to an inclusive workforce At Metro, we move Melbourne and we're powered by our people. We're committed to building a workforce that reflects our diverse communities and celebrates the unique perspectives each person brings. Inclusion, respect and opportunity shape how we work and we invite you to join us in creating a workplace where everyone can thrive. Apply on Kit Job: kitjobau.com/job/3qb72z