Legal Secretary (Maylands)

Duties:
- Keeping electronic and hard-copy court files up to date by adding current documents, updating indexes, and keeping contents organised;
- Monitoring incoming documents for court dates and deadlines, and keeping the diary up to date;
- Opening files (physical and electronic), including preparing pro forma engagement documents and conducting conflict checks;
- Management of client disclosure documents including preparation of indexes;
- Printing, collating, indexing and numbering of the annexures of affidavits;
- Prompt and methodical filing of hard-copy documents;
- Organising client appointments and responding to new client queries;
- Some time entry (recording time spent by fee-earners in the client file for billing);
- Word-processing, formatting, and proofreading;
- Answering of routine emails;
- Straightforward lodgements on eCourts portal;
- Organising continuing professional development (CPD) and keeping track of compliance;
- Photocopying, printing and scanning as required;
- Closing and archiving of completed files;
- Answering the door, greeting clients, and making tea and coffee. Requirements:
- Working knowledge of Microsoft Office (particularly Word and Outlook);
- Experience working as a personal or executive assistant to a busy professional;
- High level of initiative, personal responsibility, and a “can do” attitude;
- Ability to prioritise work according to deadlines, importance and urgency;
- Calmness and composure under pressure;
- time management skills and the ability to work efficiently to meet deadlines;
- High standard of written English;
- professional and courteous manner;
- experience with Clio legal practice management software will be very highly regarded. This is a casual role with the potential to become ongoing part time if the candidate is a successful fit. Apply on Kit Job: kitjobau.com/job/3qx6u5