Finance & Operations Manager (Beenleigh)

Finance & Operations Manager Join a Growing Engineering & Project Delivery Business We are seeking an experienced and highly organised Finance & Operations Manager to play a pivotal role in supporting the continued growth of our business. Reporting directly to the Managing Director, this is a broad and influential position that combines finance, project accounting, human resources, compliance, office management, and business operations. You will be responsible for ensuring the business runs efficiently behind the scenes while providing valuable commercial and operational insights to support decision-making. This role is ideal for someone who enjoys variety, thrives in a fast-paced environment, and takes pride in building systems and processes that drive business success. Key Responsibilities Finance & Accounting
- Manage all aspects of accounts payable, accounts receivable and payroll.
- Oversee project accounting including subcontractor claims, retentions and statutory declarations.
- Prepare monthly management reports, reconciliations and cashflow forecasts.
- Monitor project profitability and provide commercial insights to management.
- Prepare BAS, PAYG and other compliance reporting in conjunction with external accountants.
- Manage daily cashflow requirements and financial administration.
- Develop and maintain financial spreadsheets and reporting tools. Human Resources
- Coordinate recruitment activities including job advertising, candidate screening and interview scheduling.
- Prepare employment contracts and onboarding documentation.
- Maintain employee records, training registers and personnel files.
- Monitor probation periods, training renewals and performance review schedules.
- Support employee engagement and workplace administration. Compliance & Governance
- Manage company insurance policies, renewals, claims and certificates of currency.
- Maintain WHS, training and certification registers.
- Coordinate WorkCover, payroll tax and compliance reporting requirements.
- Review supplier credit applications and commercial documentation.
- Manage project retention schedules and bank guarantees. Operations & Office Management
- Oversee the day-to-day operation of the office and administrative functions.
- Manage office suppliers, equipment, uniforms, PPE and facilities requirements.
- Liaise with external IT providers to ensure smooth operation of business systems.
- Coordinate supplier and vendor relationships.
- Manage company vehicle procurement, financing, insurance, fit-out and branding.
- Supervise and support administrative team members.
- Act as a key point of contact for operational and administrative matters. Business Support & Strategic Contribution
- Provide financial and operational insights directly to the Managing Director.
- Prepare company and project performance reporting.
- Support communication between engineering, project delivery and administration teams.
- Handle confidential business and employee information.
- Assist with the implementation of systems, processes and continuous improvement initiatives. About You To be successful in this role, you will bring:
- Previous experience in a Finance Manager, Finance & Operations Manager, Office Manager or similar position.
- Strong accounting and bookkeeping experience, ideally within a project-based environment such as engineering, construction, manufacturing or professional services.
- Demonstrated experience with payroll, accounts payable and accounts receivable.
- Strong knowledge of MYOB or similar accounting software.
- Experience managing HR administration and compliance requirements.
- Excellent organisational and time management skills.
- Advanced Microsoft Excel skills and the ability to develop reporting tools and spreadsheets.
- Strong communication skills with the confidence to work closely with senior management.
- A proactive, solutions-focused approach and the ability to work autonomously. What's on Offer
- Diverse and challenging role with significant responsibility.
- Direct access to senior leadership and influence over business operations.
- Opportunity to help shape systems, processes and future growth.
- Supportive and collaborative team workplace.
- Long-term career opportunity within a growing organisation. If you are looking for a role where you can genuinely make an impact across multiple areas of a business, we would love to hear from you. Apply on Kit Job: kitjobau.com/job/3rm3ha