State Administration Assistant - Vic (Victoria)

Role: State Administration Assistant Location: Port Melbourne – VIC East Employment Type: Part time 25 hours per week (4 days) | 12‑Month fixed term As our State Administration Assistant, you will work closely with the State Manager to ensure the smooth and efficient operation of our State Leadership Team. Your strengths in office coordination, communication, correspondence management, report and paper preparation, and event support will help our leaders deliver high‑quality outcomes across our Vic East centres. This role is 25 hours per week, with your weekly schedule to be negotiated. You will be required to work from the Centre Support Office located in Port Melbourne, and to accompany the State Manager to meetings and travel as needed. About The Role
- Answer internal and external enquiries which come through all communication channels.
- Managing confidential and highly sensitive information in a skilled and discreet manner.
- Ensure all stakeholders are given regular updates on state issues, meetings and events.
- Preparation of reports, presentations and proposals as required, with a strong attention to detail.
- Organise meetings and seminars for internal and external stakeholders including arranging catering and preparation of relevant documents if required.
- Arrange travel and accommodation bookings for the State Management team where required.
- Maintain records and filing of reports, correspondence and related material for ease of retrieval.
- Collate reports and complete data collection and maintain an efficient and effective electronic filing system for company records. What Goodstart Can Offer You
- Work for a company that aspires to be globally recognised for early years practice and learning outcomes.
- Gain significant investment in your growth and development with support, tools, training and experiences that will truly enhance the progress and outcomes for children in their earliest years.
- Be a part of a team and work environment where everyone feels a sense of belonging, inclusion and purpose.
- Access to discounted childcare (up to 15%).
- Discounted health care and access to an employee wellbeing program with BUPA.
- Exclusive discounts on travel, gym memberships, Apple and Dell products, and more.
- Fitness Passport – access to gyms and pools for you and your family at a heavily discounted price.
- Security and stability – as Australia’s largest provider of early learning and care and a not‑for‑profit social enterprise, we exist purely to improve the lives of children and their families. You’ll Bring To The Table
- Have gained previous experience in a dynamic and fast‑paced Assistant position within a multi‑site, human service‑related organisation.
- Possess excellent written, verbal communication and organisational skills as well as attention to detail; ability to manage conflicting deadlines.
- Experience working across multiple levels within an organisation and communicating confidently and effectively with stakeholders at all levels.
- Advanced ability using Microsoft Word, Excel and PowerPoint. Experience with Microsoft Teams.
- Exceptional attention to detail and extremely organised.
- Ability to engage and influence others.
- Previous experience within the Early Learning Sector (desirable).
- Completion of Certificate III in Business Administration or equivalent (desirable).
- Current VIC Working with Children Check. We’re an equal opportunity employer that is proud of our inclusive and diverse work environment and are deeply committed to Reconciliation. We strive to create an environment where Aboriginal and/or Torres Strait Islander people feel a strong sense of belonging and connection. Safety is our priority and we will take any action necessary to ensure that all children can feel safe and be safe, and are safeguarded from abuse, neglect and harm. As a Child Safe Organisation, all of our candidates must have or obtain a valid working with children check. #J-18808-Ljbffr Apply on Kit Job: kitjobau.com/job/3rt8cv