Contractor Administration Assistant | Hay Point Terminal | …, Bowen

About BHP At BHP we support our people to grow, learn, develop their skills and reach their potential. With a global portfolio of operations, we offer a diverse and inclusive environment with extraordinary career opportunities. Our strategy is to focus on creating a safe work environment where our employees feel strongly connected to our values and objectives, and where the capability of our people is key to our success. About The Role We're seeking a highly organised and detail-focused Contract Administration Officer to support our Maintenance teams. This is a pivotal role that helps ensure our workforce is site‑ready, compliant, and supported—while keeping our records, systems, and document requirements audit‑ready. Please note this is a residential role based at our Hay Point Terminal in Mackay working a Monday – Friday roster. This role will be a Full time Fixed term 12‑month contract. In This Role You Will Have The Opportunity To
- Support workforce planning activities by tracking personnel movements, onboarding/offboarding requirements, and readiness
- Monitor and report on compliance activities (e.g., training completion, competencies/certifications, access requirements)
- Prepare and distribute regular compliance reports (HSS, training, contractor status, outstanding actions)
- Provide support across training, contractor management, and work management systems/tools
- Process purchase orders, goods receipts, and general procurement administration
- Maintain document governance in line with company procedures
- Act as a key point of contact for internal teams, supervisors, and external contractors and Site functions
- Contribute to continuous improvement initiatives (standardised work, simplification, process uplift) About You
- Experience in administration, compliance reporting, workforce support, or similar is essential
- Demonstrated ability to manage registers/trackers and produce clear reports for leaders and teams
- Effective document control capability, including managing, maintaining, and version‑controlling records in line with governance requirements
- Experience in a site‑based operations setting (maintenance, projects, shutdowns, resources/industry) is preferred
- Familiarity with contractor onboarding requirements, training/competency systems, and procurement processes (PO/GR)
- Experience with 1SAP highly regarded About Our Process At BHP, we are committed to employing individuals who align with the BHP Charter Values and meet the requirements of the role. As part of the recruitment process, there are a number of checks which may be conducted to demonstrate applicant suitability for a role including police / criminal background checks, medical, drug and alcohol testing, due diligence checks, right to work checks, and/or reference checks. Please note as part of this recruitment process the successful applicant will need to conduct a Queensland legislated coal mine workers’ health assessment. From 1 April 2023, ResHealth will be mandatory for the completion of coal mine workers’ health assessments, allowing you to submit, monitor and review the progress of your health assessment in a secure online environment. If you are already employed directly by BHP, please log in using your BHP email address or apply via our internal jobs portal. Supporting a Diverse Workforce The size, stability and magnitude of our business not only provides significant opportunity for professional development, but also attractive salary packages with performance‑based bonuses and a best‑in‑class employee share program. We recognise that work is not the only important aspect of employees' lives and offer advantages that allow work to fit with life, including flexible working options, a generous paid parental leave policy, other extended leave entitlements and parent rooms. BHP is an Equal Opportunity employer committed to making BHP a safe and inclusive workplace where everyone can thrive and be at their best every day. We are focused on creating a workforce that is more diverse and represents the communities where we work and live, providing a work workplace in which everyone is included, treated fairly and with respect. If you have a disability, we will adjust our process to make it equitable for your individual situation. If you would like to reach out to someone about your situation and our recruitment process, please email us at . #J-18808-Ljbffr Apply on Kit Job: kitjobau.com/job/3rqs5v