Administrative Assistant (Mandarin Speaking) (Box Hill)

**The Role**

We are looking for a highly organized, numbers-oriented **Administrator** to serve as the backbone of our restaurant operations. This isn't just a desk job; you will be the vital link between our suppliers, our unit managers, and the executive team.

If you thrive in a fast-paced workplace, love a clean spreadsheet, and have a passion for the hospitality industry, we want to hear from you.

**Key Responsibilities**

**1. Financial & Budgetary Oversight**
- **Bookkeeping**: Maintain accurate digital records of all daily transactions, invoices, and expenses.
- **Budget Monitoring**: Track weekly spending across multiple venues to ensure departments stay within their allocated budgets.
- **Reporting**: Assist in preparing monthly financial summaries for the ownership team.

**2. Supply Chain & Procurement**
- **Ordering**: Centralize and place orders for beverages, dry goods, and office supplies.
- **Supplier Liaison**: Act as the primary point of contact for vendors, negotiating rates and resolving delivery or billing discrepancies.
- **Inventory Tracking**: Collaborate with chefs and managers to ensure stock levels are optimized and waste is minimized.

**3. Operational Support**
- **Managerial Assistance**: Provide administrative support to General Managers (e.g., scheduling maintenance, updating menus, or processing new hire paperwork).
- **Daily Admin**: Manage correspondence, maintain filing systems, and handle general office tasks to keep the group running smoothly.

**What We’re Looking For**
- **Experience**: 2+ years in an administrative or bookkeeping role, preferably within the hospitality or retail sector.
- **Technical Savvy**: Proficiency in accounting software (e.g., Xero) and advanced skills in Excel/Google Sheets.
- **Detail-Oriented**: You notice the small discrepancies on large invoices.
- **Communication**: Exceptional verbal and written skills; you can be firm with suppliers while remaining a supportive teammate to our managers.
- **Problem Solver**: You don’t just report a bottleneck; you suggest a way to fix it.

**Why Join Us?**
- Competitive salary
- Dining discounts across all our group locations.
- Opportunities for career growth within a rapidly expanding business.
- A vibrant, inclusive work culture where your contributions are visible every day.

**How to Apply**

**Job Types**: Full-time, Permanent

Work Location: In person Apply on Kit Job: kitjobau.com/job/3q9j9a