Executive Support Officer Brisbane

In this role you will:

Proactively manage all administrative functions of an Assistant Commissioner through effective diary management, monitoring and distribution of correspondence, and records management.

Coordinate meetings, functions and associated agendas including minute taking, with senior internal and external stakeholders.

Monitor timeframes to ensure all necessary action/follow-up and responses are completed in a timely manner.

Work autonomously utilising discretion in resolution of conflict, meeting deadlines, establishing work priorities and organising meetings.

Prepare correspondence and documentation using appropriate departmental formats and templates

Undertake diary management and activities coordination by making appointments and arrange travel for the Assistant Commissioner and senior management.

Exercise judgment and resourcefulness to solve immediate problems.

Use information management systems including administration, human resource and financial management systems, to process information and produce reports.

Prepare draft correspondence replies and reports and maintain an effective information management system for all communication.

Coordinate the records management activities, including records of incoming correspondence and other requests and monitor the flow of correspondence; providing advice and training in records management to other personnel.This work is licensed under a Creative Commons Attribution 3.0 Australia License. Apply on Kit Job: kitjobau.com/job/3qwnjx