Administration Officer Workshop (Brisbane)

Who are we K&S; Corporation is an ASX-listed company and dominant multi-modal transport and logistics provider in Australia and Recent Zealand. Our comprehensive offerings across road, rail, and sea transport, alongside fuel distribution and specialised logistics subsidiaries, position us as a critical player in national and trans‐Tasman supply chains, serving a wide range of sectors from mining and agriculture to retail and industrial clients. With a proud 80-year history our brand is known for innovation, customer focus, continuous improvement and industry‐leading safety. K&S; Freighters maintains one of Australia's largest company‐owned fleets, employing over 4,000 personnel and headquartered in Truganina, Victoria. K&S; National Fleet, with over 80 years of dedicated service, operates one of Australia's largest privately owned fleets, with more than 1,500 commercial vehicles and 3,500 trailers nationwide. Our National Fleet division supports workshop locations across the country, ensuring our assets are maintained to the highest standards of safety, compliance and performance. Guided by our core value\"Everybody Safe Every Day\"we are committed to delivering reliability for our customers and safe outcomes for our people. Administration Officer – Leave Coverage Reporting to the Workshop Manager, this is a leave‐coverage position for approximately three months while the regular Administration Officer is away. Responsibilities Serve as the primary point of contact coordinating administrative duties, focusing on accuracy and timely delivery in areas including data entry, operational communications, compliance, invoice management and general administrative activities. Efficiently manage and update the national fleet database, ensuring compliance documentation is current and accurate for all vehicles and trailers. Oversee the end‐to‐end processing of purchase orders for fleet equipment and services. Handle invoicing, reconciliation and expense tracking with meticulous attention to detail. Assist in preparing all necessary documentation for internal and external fleet audits, ensuring compliance with transport regulations and safety standards. Frequently contribute to improving the effectiveness and proficiency of all systems, processes and procedures within the division. Provide administrative support to the operations team as required, including general help‐desk duties. Answer telephone enquiries and deliver high‐quality customer service internally and externally. Enter and update data in the in‐house system. Book vehicle servicing and repairs and communicate with team members. Handle accounts payable and receivable, raise purchase orders and receipting of invoices using the in‐house system. Qualifications Demonstrated experience in a busy administrative or operational support role, preferably within the transport, logistics or heavy vehicle maintenance sector. Beginner to intermediate skills in Microsoft Office Suite and experience with fleet management software (or similar ERP/database systems) is advantageous. Strong written and verbal skills to liaise effectively with mechanics, drivers, managers and external vendors. Benefits Rewarding remuneration package. Salary sacrifice. Background checks for all current employees to support a secure workplace. Stable ASX‐listed, multi‐modal business with 80 years of industry history. Applicants must have full Australian working rights. To uphold our core value \"Everybody Secure Everyday\", a pre‐employment medical and police check will be required to be successful in this role. We are not engaging recruitment agencies for this role. #J-*****-Ljbffr Apply on Kit Job: kitjobau.com/job/3rehn8