Dynamic Office & Admin Coordinator | Travel, Events & …, Brisbane

Universal Field Robots
- A Sandvik Company | Office Assistant Location: Eagle Farm, Qld Job Type: Full Time About The Opportunity The Office Assistant plays a key role in supporting the efficient day‑to‑day operations of the UFR, ensuring the office and site activities run smoothly. This position acts as a central point of coordination for employees, visitors, contractors, and suppliers, contributing to business operations across office administration, travel coordination, event support, purchasing activities, and facilities management. A highly organised and proactive approach is essential, along with robust attention to detail and a customer‑focused mindset. Responsibilities
- Act as the first point of contact for the office, managing reception duties including phone enquiries and greeting visitors, contractors, and customers.
- Manage incoming and outgoing mail, deliveries, and courier arrangements to ensure timely distribution.
- Maintain a professional and well‑presented office environment, coordinating general housekeeping and shared space upkeep.
- Manage office consumables and supplies, including ordering and replenishment of kitchen items, stationery, and amenities.
- Coordinate domestic travel bookings for mine site travel, supporting compliance requirements for site access and inductions.
- Support the planning and delivery of meetings, workshops, and events, including venue bookings, catering, and logistics.
- Coordinate facilities maintenance by liaising with landlords and service providers, and monitoring office functionality.
- Provide EHS and compliance support, including maintaining safety records, coordinating contractor documentation, and supporting reporting processes.
- Deliver general administrative support to leadership and operational teams, contributing to process improvements and a positive workplace culture. About You You will bring previous experience in an administrative role, supported by strong computer skills across Microsoft Office (Word, Excel, Outlook and internet‑based systems). A qualification in Business Administration or similar is desirable but not essential. You have a high level of attention to detail, strong communication skills, and a proactive, customer‑focused approach. You’re confident working both independently and as part of a team, with the ability to manage competing priorities and stay organised in a busy environment. Experience supporting EHS requirements, maintaining accurate records, and coordinating tasks such as inductions, meeting setups and general office support will be highly regarded. To be eligible for this role, you must have the right to live and work in Australia. Please note that as part of our recruitment process, you will be required to successfully complete a pre‑employment medical. What We Are
- Superannuation contributions, at industry standard.
- Comprehensive Employee Benefits Program, including salary sacrifice options, and a Length of Service Recognition program.
- Extensive training opportunities, from internal programs to contributions towards external studies.
- Sandvik Wellness Program to support and enhance your health and wellbeing.
- Ongoing development, opportunities with extensive internal and external training opportunities. Who We Are Are you a passionate technologist who thrives on solving complex problems, supporting diverse business needs, and driving best practices? Join UFR, now proudly operating under Sandvik, where we develop innovative autonomous robotic applications that are transforming industries like mining, agriculture, and construction. Our robots are built with advanced sensing and computing technology to make outdoor work smarter, safer, and more efficient. As part of the Sandvik Group, a global leader in mining and rock solutions, we combine the agility of a tech company with the strength and stability of a global organisation. We are committed to sustainability, inclusion, and building a better future through engineering. If you're ready to make a real impact in a forward‑thinking and inclusive environment, we'd love to hear from you. #J-18808-Ljbffr Apply on Kit Job: kitjobau.com/job/3rryaa