Senior Administration Officer (Boroondara City)

Requisition ID 15102
- Posted 29/05/2026
- Job Function (1)
- Tenure Status (1)
- Employment Status (1)
- Lead the delivery of high-quality administration in a dynamic Council environment
- Ongoing, full-time opportunity based in Kew, flexible arrangements can be considered
- $84,770
- $98,205 (plus super and monthly RDO) About Boroondara The City of Boroondara is a vibrant, inclusive and thriving community in Melbourne’s inner east. Guided by our vision of a healthy, connected and sustainable community, we deliver services that place our customers at the centre of everything we do. Our people are collaborative, innovative and committed to making a difference for our community every day. About the Role We are seeking a highly organised and proactive Senior Administration Officer to provide professional and high-level support to the Manager Open Space and Trees and the whole department within the Places & Spaces Directorate. Based at Kew Depot, this role plays a key part in ensuring the smooth and effective operation of the department, while acting as a central coordination point for councillor and CEO correspondence. Working across a diverse range of stakeholders, you will deliver quality administrative support, coordinate key processes, and contribute to strong customer service outcomes that support our community and our Department purpose for a greener Boroondara. Key Responsibilities In this role, you will provide comprehensive administrative and organisational support to the Manager and Department, including document preparation, meeting coordination and office management activities. You will manage incoming and outgoing correspondence, ensuring responses are timely and accurate. You will support financial and purchasing processes, including raising purchase orders and maintaining departmental supplies, while ensuring adherence to Council procedures. The role also oversees records management, including monitoring systems and ensuring service standards and response timeframes are achieved. You will deliver high-quality customer service to a wide range of internal and external stakeholders and assist with resolving complex enquiries. Additionally, you will contribute to reporting, process improvements and documentation, maintaining efficient systems that support the department’s performance and compliance obligations. About You You are an experienced administration professional with a strong track record of supporting senior leaders in a complex organisation. You bring excellent written and verbal communication skills, with the ability to prepare high-quality reports, correspondence and documentation. You are highly organised, detail-oriented and able to prioritise competing demands while meeting deadlines. Your advanced Microsoft Office skills and ability to learn recent systems quickly enable you to work efficiently and effectively. With a proactive, solutions-focused mindset, you demonstrate initiative and sound judgement, particularly when dealing with sensitive matters. You thrive both independently and as part of a team, building strong relationships across all levels and delivering exceptional customer service. Please refer to the attached position description for more information. Employment Requirements Applicants must hold unrestricted working rights in Australia, and those progressing through the selection process will need to complete a National Police Record Check and may also require a Working with Children Check. How to Apply Please submit your application online by 11.59pm, Sunday 14 June 2026. All applications must be made via the online portal; no applications direct to the hiring manager or from recruitment agencies will be considered. For a confidential conversation please contact David Shepard, Manager, Open Space and Trees on 0409 913 482 or during business hours. If you want to know more about the benefits of working for the City of Boroondara, please visit our careers website boroondara.vic.gov.au/careers The City of Boroondara is committed to providing systems that are accessible to as many people as possible. We understand that this portal may not meet the needs of people who rely on Assistive Technology or have other diverse requirements. If you have any difficulty using our recruitment system, please do not hesitate to contact People Culture and Development on (03) 9278 4401 or to allow us to help in any way we can. Council recognises the benefits of a diverse workforce for its employees and customers. To ensure equity of access to employment opportunities, Council encourages applications from underrepresented groups including people who are from an Aboriginal and Torres Strait Islander background, people from different ages, abilities, gender identities, sexual orientation and cultural backgrounds. If you require any additional support or adjustments regarding interview arrangements, please advise the contact listed above in advance. Council is a child safe organisation and as such, some positions may require the incumbent to hold a Working with Children Check. Working together We are currently undertaking an exciting project that will see a transformation in the way we work and the way we serve our customers. Implementation of the Transforming Boroondara Program will provide a customer centric model of service delivery that includes technological innovation, process improvement and business system renewal
- we value your input and look forward to our journey ahead. #S-DNI Apply on Kit Job: kitjobau.com/job/3rgra5