Office Manager & Executive Assistant (Space Systems) (Symonston), Canberra

Job Description The Office Manager & Executive Assistant provides high-level operational, administrative, and executive support across the Space Systems team, with a particular focus on enabling the EVP and senior leadership team. This role combines proactive executive support with responsibility for the efficient day-to-day operation of the office. It plays a critical role in ensuring leadership effectiveness through professional coordination of schedules, communications, travel, and key deliverables, while maintaining a well-organised, safe, and high-functioning workplace environment. The position acts as a central coordination point across internal teams and external stakeholders, requiring robust judgement, discretion, and the ability to manage competing priorities in a fast-paced environment. Details include: Executive Support Provide proactive support to the EVP and senior leadership team, anticipating needs and resolving issues Manage complex diary and inbox, aligning priorities with strategic objectives Prepare and coordinate executive-level documents, including briefings, reports, and presentations Support executive, board, and stakeholder meetings, ensuring accurate and timely materials Track key actions, decisions, and act as a liaison across internal and external stakeholders Travel, Meetings & Events Coordinate complex meetings across multiple stakeholders and time zones Manage domestic and international travel, including itineraries, logistics, and contingencies Take minutes and track follow-up actions where required Organise executive engagements, offsites, team events, and VIP visits Support onsite activities, office moves, and marketing/event coordination Operational & Administrative Support Oversee day-to-day office operations and maintain a functional, qualified environment Maintain records, documentation, and SharePoint repositories Manage expenses, purchase tracking, and corporate card reconciliations Support onboarding and offboarding, including access and workspace setup Act as key contact for service providers and drive improvements to admin processes Desired Skills and Experience Skills and Experience required: Proven experience supporting senior executives (Executive Assistant / Office Manager level) Strong organisational skills with the ability to manage competing priorities Excellent communication and preparation of high-quality documents Sound judgement, discretion, and ability to work independently Advanced Microsoft 365 skills (Outlook, Teams, Word, Excel, PowerPoint) Proactive, adaptable, and confident working with senior stakeholders #J-*****-Ljbffr Apply on Kit Job: kitjobau.com/job/3rezrg