Office Manager & Executive Assistant (Space Systems) (Symonston), Canberra

Job Description The Office Manager & Executive Assistant provides high-level operational, administrative, and executive support across the Space Systems team, with a particular focus on enabling the EVP and senior leadership team. This role combines proactive executive support with responsibility for the efficient day-to-day operation of the office. It plays a critical role in ensuring leadership effectiveness through professional coordination of schedules, communications, travel, and key deliverables, while maintaining a well-organised, safe, and high-functioning workplace setting. The position acts as a central coordination point across internal teams and external stakeholders, requiring strong judgement, discretion, and the ability to manage competing priorities in a fast-paced environment. Details include: Executive Support
- Provide proactive support to the EVP and senior leadership team, anticipating needs and resolving issues
- Manage complex diary and inbox, aligning priorities with strategic objectives
- Prepare and coordinate executive-level documents, including briefings, reports, and presentations
- Support executive, board, and stakeholder meetings, ensuring accurate and timely materials
- Track key actions, decisions, and act as a liaison across internal and external stakeholders Travel, Meetings & Events
- Coordinate complex meetings across multiple stakeholders and time zones
- Manage domestic and international travel, including itineraries, logistics, and contingencies
- Take minutes and track follow-up actions where required
- Organise executive engagements, offsites, team events, and VIP visits
- Support onsite activities, office moves, and marketing/event coordination Operational & Administrative Support
- Oversee day-to-day office operations and maintain a functional, qualified environment
- Maintain records, documentation, and SharePoint repositories
- Manage expenses, purchase tracking, and corporate card reconciliations
- Support onboarding and offboarding, including access and workspace setup
- Act as key contact for service providers and drive improvements to admin processes Desired Skills and Experience Skills and Experience required:
- Proven experience supporting senior executives (Executive Assistant / Office Manager level)
- Strong organisational skills with the ability to manage competing priorities
- Excellent communication and preparation of high-quality documents
- Sound judgement, discretion, and ability to work independently
- Advanced Microsoft 365 skills (Outlook, Teams, Word, Excel, PowerPoint)
- Proactive, adaptable, and confident working with senior stakeholders #J-18808-Ljbffr Apply on Kit Job: kitjobau.com/job/3rpybu