Executive Support Officer (Canberra)

Our client is a leading independent public policy think tank, with a reputation for delivering impactful, evidence-based research that informs government policy decision making. Actively engaging with the highest levels of government, their work spans broadly across industry including economics, democracy, climate and energy, and social justice. They are independently funded by donations from philanthropic trusts and individuals, as well as grants and commissioned research from business, unions and non-government organisations. As a fiercely non-partisan organisation, this organisation pride themselves on maintaining the highest standards of integrity, transparency, and impartiality in all aspects of their work. Opportunity This role will provide you with exposure to the highest level of government, as well as constantly be part of the conversation for key political issues. Working with this organisation sees you working with an incredibly intelligent, likeminded and collaborative team. Passion is at the foundation of everyone that works here, you’ll add impact to an organisation that influences and forms public policy decision making. Working in an organisation of 60 staff, the culture is one where everyone has a can-do attitude, things like collecting the mail or grabbing office supplies are seen as shared responsibility. Role Reporting to a CEO, this newly created role will primarily focus on corporate executive support. You will have a range of duties which include:
- Proactively managing diary, ensuring priorities are clear and scheduling is thoughtful and strategic
- Anticipating needs and pre-empting requests by looking ahead and preparing options, solutions, and information before being asked
- Monitoring, drafting, and responding to emails on behalf of the Co-CEO where appropriate, ensuring correspondence is timely, professional, and aligned with organisational priorities
- Coordinating travel and logistics with attention to convenience and efficiency
- Coordinating travel for visiting VIPs and liaising directly with their offices
- Tracking actions and following up to ensure deadlines are met
- Preparing agendas, briefs, and documents for meetings; capturing and following through on outcomes
- Supporting broader organisational priorities, including reviewing calendars, coordinating decision‑making processes, and ensuring big‑picture considerations are factored into approvals Ideal Person You will have worked in a senior executive support role and be able to think independently and work as a ‘grown up’ as this role has minimal supervision and is incredibly autonomous. You will be able to work independently and strive to maintain high standards in the work you produce at all times, always thinking “what is it I’m trying to achieve”. Being a problem solver and taking initiative come naturally to you, as well as having a minimum of 5 years’ experience in a similar role. The role requires someone who is proactive, highly organised and enjoys providing strategic support. You’ll manage logistics and diaries with precision, anticipate needs before they arise, and act as a trusted first point of contact in a fast‑paced workplace. It’s a role for someone who thrives on detail, enjoys building strong working relationships, and can balance professionalism with a calm, optimistic, solutions‑focused approach. Advanced skills in MS Office, SharePoint and experience with Xero, KeyPay or similar accounting/payroll systems would be highly regarded. Salary / Rate
- $100k – $120k + 12% Super (depending on experience)
- In addition, there is free public parking available near their inner south offices
- Due to work requirements, this opportunity has very limited WFH options How to Apply To apply online, please click on the appropriate link. Alternatively, for a confidential discussion, please contact Sarah Tamasi on quoting ref no. 21611 HorizonOne is committed to building a diverse and inclusive workforce and we encourage applications from people of all cultures, capabilities and backgrounds. #J-18808-Ljbffr Apply on Kit Job: kitjobau.com/job/3rwdf4