Operations & Administration Coordinator (Norwest)

Momentum Geotechnical Pty Ltd | Norwest, Sydney NSW | Full-Time, Permanent Who We Are Momentum Geotechnical is a specialist geotechnical engineering consultancy based in Norwest. We are growing rapid. We are a high-performing team where everyone has real responsibility and the autonomy to use it. The Role This is not a receptionist role. You will own the systems and processes that keep the company moving — from initial enquiry through to invoicing and completion. You will coordinate schedules, manage job bookings, prepare and issue invoices in Xero, follow up outstanding actions and ensure clients get a professional experience at every touchpoint. You will be trusted with financial data and client relationships from the get go. If you have spent a decade or more in a fast-moving professional service-based business and want a role where your experience is genuinely valued, we want to hear from you. What You Will Be Doing
- Coordinate engineer and field staff schedules across multiple concurrent projects
- Manage job bookings from enquiry through to completion
- Prepare, issue and reconcile invoices in Xero; monitor accounts receivable and follow up overdue accounts
- Respond to client enquiries via phone and email — promptly and professionally
- Liaise with project stakeholders
- Maintain compliance registers — licences, insurances, vehicle registrations
- Own and continuously improve internal systems and workflows
- Maintain organised digital filing systems What We Need Non-negotiable:
- Impeccable character — ethics are of real importance to us
- Proven experience in administration or operations in a professional or service-based business
- Xero — you can hit the ground running from day one
- Strong invoicing and accounts receivable experience
- Exceptional written and verbal communication
- High attention to detail and personal accountability
- Confident managing competing priorities without supervision
- Based in the Hills District or nearby — this is an in-office role at Norwest Highly regarded:
- Experience with GoHighLevel CRM or similar platforms
- Background in engineering, construction, surveying, architecture or property development
- Experience identifying and improving business processes Who Thrives Here You take ownership without being asked. You fix problems rather than report them and wait. You follow through on every commitment and care about getting the details right. If you are the person at your current workplace that everyone relies on to make things actually happen — we want to hear from you. How to Apply Submit your resume and a short statement addressing: 1. Your experience 2. Why this role suits where you are in your career right now 3. A specific example of a system or process you improved at a previous role Compensation is negotiable and depends primarily on what you bring. We review applications as they are received and we move quickly. Apply now. Apply on Kit Job: kitjobau.com/job/3rqh1v