CEO Executive Administration Lead (Queensland)

Purpose That Counts – What you'll be doing
- Proactively manage the CEO’s calendar, aligning commitments with strategic and operational priorities.
- Coordinate executive meetings, Board engagements, travel and key events.
- Prepare high‑quality briefings, correspondence, presentations and supporting materials.
- Act as a central coordination point across the Board, ELT, and government, ensuring alignment on priorities and timely decision‑making.
- Provide guidance and mentoring to the broader EA/PA cohort, supporting positive culture, alignment and capability growth.
- Triage and prioritise incoming requests, determining appropriate action, escalation.
- Track actions and commitments, ensuring timely follow‑through and accountability.
- Maintain solid standards of governance, confidentiality and information management.
- Identify opportunities to streamline processes and enhance executive support practices. People Who Count – What you'll bring You bring extensive experience supporting a CEO in a complex environment, paired with a calm, confident and highly capable approach.
- Extensive experience managing complex diaries, competing priorities and high volumes of sensitive information.
- A proven ability to act as a trusted adviser, anticipating needs, shaping priorities and managing or resolving matters before escalation.
- Strong judgement in triaging requests, with the ability to assess risk, urgency and business impact.
- Experience supporting Board and senior executives, including preparing briefings and Board papers, coordinating meetings, and enabling timely, well‑informed decision‑making.
- Highly developed stakeholder management skills, with confidence engaging across Board, government and senior leadership environments.
- A disciplined approach to managing information flow, correspondence, briefings and papers, ensuring accuracy and timeliness.
- Demonstrated experience improving administrative systems, workflows or executive support practices.
- Experience leading and working across EA/PA teams as a trusted mentor, supporting capability growth, promoting positive culture and consistency across ways of working. Additional qualifications: relevant tertiary qualifications and transferable experience. A current and unrestricted driver licence is required. Benefits That Count
- Attractive annual base salary $151,000 plus superannuation.
- QRI Lifestyle membership option, providing access to over 2,000 exclusive discounts and services.
- Free services supporting physical, emotional and financial wellbeing.
- Access to over 380 gyms and pools via discounted Fitness Passport membership.
- Range of leave entitlements for eligible employees. Queensland Rail values a diverse workforce and encourages diversity across gender, age, race, disability status, sexual orientation, religion, neurodiversity, education levels and more. Reasonable adjustments are provided for candidates and employees. #J-18808-Ljbffr Apply on Kit Job: kitjobau.com/job/3rvebl