Legal Practice Office Manager (South Perth)

Joss legal is a highly respected and fast paced Family Law and Wills & Estates practice located in South Perth. Our philosophy is that we are lawyers who care. We help people who need assistance with divorce, separation, estate planning and Wills. Our vision is to provide an affordable service to our clients and be more than just lawyers, because we care and offer a supportive, warm and friendly environment. Joss Legal is in an exciting period of growth and we are now seeking a suitably experienced, motivated and dedicated individual to join our team as an Office Manager. This is a newly created position as we grow. This is a great opportunity to work with a friendly team and to achieve a strong career path. It is crucial that the candidate is committed to working with the director to ensure a positive work environment for all staff and cultivating a warm working culture. Key responsibilities: Provide oversight of all administrative tasks to ensure the effective operation of the office and day-to-day business functions. Develop, implement and maintain office systems, and policies and procedures. Assist in the recruitment and onboarding of administration staff. Manage and direct incoming calls and emails. Oversee client billing and related processes including invoicing, payments, Legal Aid grants and debtors. Preparing correspondence and documents as necessary. Maintain client files ensuring all relevant data is entered and manage electronic and physical filing systems. Support the director in the coordination and delivery of projects and initiatives. Assist with AML/CTF Compliance. Maintain diaries for lawyers including making appointments for clients. Cover reception as and when is required. Taking instructions from clients where necessary. Liaising with other lawyers, barristers and other businesses as required. Perform other related duties and assisting solicitors as required. To be considered for this position you will need to demonstrate the following essential criteria and personal attributes: Experience in a similar office manager role is crucial. We are looking for someone who has passion for a long-term career in family and/or estate law. All training will be provided on the job for you to build your skills in a supportive and friendly environment. Strong computer skills with advanced knowledge of Microsoft Office suite including Word, Excel, Outlook. Excellent interpersonal skills and able to communicate effectively, both verbally and in writing, with a wide range of people at all levels. Must be well organised and able to juggle multiple tasks
- dynamic, and action-orientated, who meets deadlines and makes it happen. Sound knowledge of LEAP Practice Management Software (desirable). Must have ability to build and maintain relationships. Must possess an enthusiastic and approachable personality. Enjoy contributing and working in a small team. Benefits: Exposure to a broad range of legal, client and operational work. Our firm has a warm and friendly culture with a focus on continuing learning and development. Dress for your day – we trust our people to choose clothes that best represent themselves and our brand, every day of the week. This is an excellent opportunity to work in a dynamic team environment in a fast-paced environment. We have a strong values-driven culture – our clients and people choose to work with us because of it. Our team is truly passionate about the work we do and the impact we have on our clients. If you are passionate about making a difference to our clients, our community and each other, this could be the role for you! The successful applicant will be rewarded with an attractive remuneration package commensurate. For more information and details about our practice please visit: . Applicants are required to submit a cover letter and resume online via SEEK. Please address the cover letter to Cassandra at Joss Legal. Applicants who do not include a cover letter will not be considered. Applications close 4.00pm, 19 June 2026. Joss Legal is committed to equal prospect in employment and the principles of diversity. Applications are encouraged from all qualified candidates including Aboriginal and Torres Strait Islander people, women, people with a disability, LQBTIQA and people from culturally diverse backgrounds. Apply on Kit Job: kitjobau.com/job/3qx7nt