Project administrator (Coolum Beach)

Business Overview Sunco Investco Pty Ltd t/a CoolParts Sunshine Coast is a fast-moving HVAC‑R wholesale business supplying high‑quality components and solutions to trade professionals across the Sunshine Coast and beyond. We’re growing, evolving, and tightening the bolts on our internal projects — and we need a sharp Project Administrator to help keep everything running like a well‑tuned system. Business location: Unit588‑92Quanda Road, Coolum Beach, 4573. Responsibilities
- Coordinate and develop project plans, schedules, and timelines to support wholesale and manufacturing activities.
- Monitor project and production progress to ensure activities are completed in accordance with agreed objectives and deadlines.
- Prepare, maintain, and update project documentation, including project plans, status reports, risk registers, and project records in accordance with organisational procedures.
- Coordinate administrative aspects of projects, including resource allocation, procurement of materials, and tracking of orders for both stock and manufacturing requirements.
- Liaise with internal stakeholders across sales, warehouse, and operations teams to ensure effective communication and alignment with project objectives.
- Liaise with external suppliers and service providers to support the timely delivery of materials and services in line with project requirements.
- Assist in the preparation of project status reports, budgets, and forecasts for management review.
- Maintain accurate project data and ensure integrity across project management systems and reporting tools.
- Support the implementation and continuous improvement of project administration systems, processes, and procedures.
- Provide general administrative and coordination support to senior management in relation to project delivery and business initiatives. Requirements
- Hold the relevant qualifications (Diploma or higher) or have at least three (3) years of relevant full‑time work experience.
- Strong organisational and coordination skills with the ability to manage multiple tasks, priorities, and deadlines across both project and manufacturing environments.
- Well‑developed communication abilities.
- Robust attention to detail.
- Sound problem‑solving skills and the ability to identify and respond to issues impacting project timelines, procurement, and production schedules.
- Competency in administrative and computer‑based systems, including Microsoft Office applications (particularly Excel) for reporting, scheduling, and record‑keeping.
- Practical understanding of project workflows, materials coordination, and operational processes within construction, HVAC, or manufacturing environments is highly regarded.
- Ability to work effectively both independently and as part of a team in a fast‑paced environment. Advantages
- Full‑time position offering a generous salary between $75,000 – $90,000 plus superannuation, depending on experience. #J-18808-Ljbffr Apply on Kit Job: kitjobau.com/job/3rh5jj