Personal Assistant (Darra)

The Company Established in 1997, VAE Group is one of Australasia’s leading commercial HVAC solution providers, with over 400 employees across 12 locations in Australia, New Zealand, and Papua Current Guinea. We deliver Smarter HVAC Solutions with our promise of “ Built in Certainty” , supported by a culture of Energy, Synergy, and Success — where teamwork, trust, and a positive environment drive our success.

What we offer
- Tier 1 brand with national capability and delivery strength
- Flexible, supportive working environment and approachable leadership
- Exclusive employee offers and discounts via The Vault
- Financial wellness programs
- Discounted private Health insurance
- Personal and professional development
- Employee Assistance Program (EAP) – immediate family included
- Free parking onsite Free morning beverage The Role Reporting to the Head of Executive Operations and based in our Darra Head office, this role is responsible for managing the high-volume, detail-oriented administrative workload that enables the CEO and Executive Team to focus on strategic priorities. You will play a key role in creating structure, maintaining momentum, and ensuring administrative tasks are handled efficiently, accurately, and professionally. Some key Responsibilities include but are not limited to:
- Provide proactive administrative support to the CEO and Executive Team
- Manage complex calendars, meetings, and scheduling priorities Coordinate domestic and international travel, including detailed itineraries
- Prepare, format, and proofread reports, presentations, and documents
- Monitor correspondence and support timely communication responses
- Coordinate meetings, agendas, and follow-up actions
- Manage expenses, reconciliations, and finance-related administration
- Maintain accurate records, filing systems, and document control Support day-to-day operational tasks and administrative workflows About You
- Experience in a PA, Team Assistant, or administrative support role
- Strong organisational and time management skills
- Excellent written and verbal communication and stakeholder engagement
- High attention to detail and accuracy
- Professional, discreet, and reliable
- Ability to manage competing priorities in a fast-paced environment
- Strong Microsoft Office skills (Outlook, Word, Excel, PowerPoint)
- Ability to maintain confidentiality when working with information of a sensitive nature.
- A natural ability to multitask and problem-solve
- Financial competency
- Social networking skills The ability to wrangle a CEO that most think is not possible. Our Culture At VAE, our people live and breathe our values of Energy, Synergy, and Success . We are proud of the VAE Group culture and it is key to the company's significant growth & low employee turnover.

Diversity and Inclusion At VAE we commit to building and fostering an inclusive culture that promotes and values diversity. We provide equal opportunities for great people from variety of backgrounds & cultures as we believe our diverse and engaging workforce drives innovation. If you’re highly organised, proactive, and take pride in delivering quality administrative support — apply now and join VAE! Apply on Kit Job: kitjobau.com/job/3rm5yk