Assistant Administration Manager (Darwin)

Agency Department of Education and Training Work unit Nemarluk School Job title Assistant Administration Manager Designation Administrative Officer 4 Job type Full time Duration Ongoing Salary $77,344
- $88,179 Location Darwin Position number 49440 RTF 348893 Closing 09/06/2026 Contact officer Teri Nicol, Business Manager on 08 8985 0400 or About the agency Apply online APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR TERTIARY QUALIFICATIONS. Information for applicants – inclusion and diversity and Special Measures recruitment plans The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates people with disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment process or job, please discuss this with the contact officer. For more information about applying for this position and the merit process, go to the OCPE website. Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures plans, go to the OCPE website. Primary objective Manage front office functions, staff and provide financial and administrative support to the Business Manager, Principal, and teaching staff in a busy and demanding specialist school environment. Context statement Nemarluk School is a specialist school that caters for students with moderate and severe intellectual and/or multiple disability who are aged from 3½ to 12 years. Students access programs from classrooms within the Nemarluk campus and/or from satellite classes within 7 local primary schools. The position is a critical member of the administration team which supports the daily operation of the school and the enactment of its strategic plan. Excellent communication with families and community partners is essential. Key duties and responsibilities 1. Responsible for managing the receipting, invoicing, accounts payable/receivable processing and purchase order preparation and management functions for the school including advising staff on policies and processes.
- Ensure timely and accurate management of school data and ensure accurate maintenance of all manual and computerised student records including data entry, data retrieval and report preparation.
- Provide high level support to the Business Manager in managing grant acquittals, payroll preparation, property management, maintaining staff files, budget and preparing financial and project reports for School Council.
- Assist with supervising the front office staff and the management of the front office reception activities including answering calls, greeting visitors and managing the hire of school facilities.
- Provide administrative support to the front office, the Principal and teaching staff including word processing, data entry, administrative and other tasks as directed by the Business Manager. Selection criteria Essential 1. Demonstrated sound interpersonal, oral and written communication skills and the ability to build and maintain effective networks and partnerships with internal and external stakeholders. 1. Demonstrated experience working with students with moderate to severe intellectual and/or multiple disabilities, families, and members of the community in a learning setting, including administration of medication.
- Demonstrated high level of experience working in an administrative support role in a student learning environment which entails financial tasks undertaken within legislated and policy frameworks including the management of cash and purchasing including receipting and banking of monies. 1. Demonstrated high level administrative and organisational skills, including tracking and managing work deadlines, adjusting priorities to meet deadlines and working collaboratively with others. 1. Demonstrated working knowledge of computer and software packages, including experience with various office applications and ICT systems such as Microsoft office, SAMS, CiAnywhere and XUNO or similar. 1. Demonstrated ability to manage front office services, including maintaining confidentiality and the ability to recognise and deal with sensitive issues with tact and discretion. 1. Hold a current First Aid certificate and Working with Children Card Further information The successful applicant must have no significant criminal record confirmed by a Police Criminal History check. Apply on Kit Job: kitjobau.com/job/3r3z1s