Full Time Project Administrator (New South Wales)

Top 500 Sec Pty Ltd ACN: 120 445 089 Address: Suite 96 level 35 100 Barangaroo Ave Sydney 2000 Full Time Project Administrator SALARY RANGE: $85,000 to $95,000 p.a. + SUPERANNUATION About Us At Top 500 Sec Pty Ltd, we are an Australian financial advisory and investment services firm dedicated to helping individuals and businesses build, manage, and protect their wealth. We provide professional financial planning, investment advisory, and strategic financial management services tailored to each client’s financial circumstances and long-term objectives. Through a client-focused approach, we work closely with individuals, families, and business clients to develop personalised financial strategies covering investment planning, portfolio management, risk management, and wealth accumulation. We emphasise informed decision-making, disciplined investment strategies, and ongoing portfolio monitoring to ensure our clients’ financial plans remain aligned with market conditions and their evolving financial goals. We are committed to maintaining high professional and ethical standards while delivering reliable financial guidance that supports sustainable financial growth and long-term financial security for our clients. Position Summary The Project Administrator supports the coordination, administration, and delivery of business projects and operational initiatives by providing project support to management and internal teams, monitoring project progress, managing documentation and reporting processes, and assisting with stakeholder communication to ensure projects are completed efficiently, within established timelines, and in line with organisational objectives and operational requirements. Working closely with management, advisers, external stakeholders, and service providers, the Project Administrator assists in maintaining project workflows, resolving administrative and operational matters, and supporting communication between relevant parties involved in projects and business initiatives. Key Responsibilities
- Assist in coordinating and administering business projects, operational programs, and service initiatives
- Assist with improving administrative systems, project processes, and operational workflows to support business efficiency
- Prepare, maintain, and manage project documentation, reports, records, and correspondence
- Liaise with company managers, advisers, contractors and other stakeholders to support project delivery and operational outcomes
- Monitor project progress and assist in ensuring activities are completed within agreed timelines and organisational requirements
- Respond to inquiries and resolve administrative and operational issues relating to projects and services
- Support management by identifying matters requiring attention and assisting with the implementation of decisions
- Monitor work completed by contractors and external providers and report on project variations or outstanding matters
- Prepare and review submissions, project updates, and operational reports relating to organisational activities
- Collect and analyse project-related data and information to support reporting and business decision-making
- Maintain effective communication between internal and external stakeholders throughout project activities Selection Criteria
- A degree or diploma in a related discipline
- At least three (3) years of highly relevant skilled experience
- Experience in project administration, operational support, business coordination, or administrative management roles
- Strong organisational and time management skills with the ability to manage multiple priorities and competing deadlines
- Demonstrated ability to coordinate administrative processes and maintain accurate project and operational documentation
- Strong written and verbal communication skills with the ability to liaise professionally with internal and external stakeholders
- Ability to identify issues, resolve operational matters, and support the implementation of practical business solutions
- High level of attention to detail and analytical skills when preparing reports and reviewing project information
- Proficiency in Microsoft Office applications and business administration systems used for project coordination and reporting
- Ability to work collaboratively within a team environment while also managing responsibilities independently where required How to apply: Applications open on 27 May 2026 and close on 26 June 2026 Please send your CV to . Please include the job role title in your email. Apply on Kit Job: kitjobau.com/job/3qliku