Administration Assistant New South Wales

About the role

The Administration Assistant role is to support three Leaders and their respective team members within the Risk Advisory Services (RAS) division in Canberra and Sydney.

The core responsibility is to ensure the team carries out their client and firm responsibilities in a timely manner.

Frequent competing deadlines require prioritisation.

The role demands a mature, organised individual who can work independently as well as part of a wider team in a fast‐paced, dynamic environment.

Key Responsibilities

Formatting of all client‐related correspondence and reporting in accordance with national standards

General data entry and client record management

Maintaining CRM systems for clients and contacts

Managing client files

Ensuring the team follows RSM's internal processes, policies and procedures

Generating weekly and monthly reporting

Collating information for tenders/proposals, managing the process and ensuring timely submission

Providing ad‐hoc administrative support

Organising occasional travel

Completing timesheets for Partners

Supporting client events and training conferences

Processing expenses

Managing inboxes and calendars, coordinating meetings and general calendar management for three leaders

Maintaining correspondence on behalf of partners and documenting and managing deadlines

Preparing invoices for managers prior to Partner approval; entering data accurately and timely; finalising invoices and issuing to client (acting as accounts receivable); following up debtors/client payments

About you

We are looking for a candidate who:

Has a preferred completion of a TAFE or Business College administration course

Has at least 3 years in a similar role; qualified practice experience (e.g., Accountants, Lawyers) is preferred

Is experienced with CRM software

Can work in rapid‐paced environments and balance competing priorities

Possesses strong communication skills and attention to detail

Is a self‐starter who can work autonomously and as part of a team

Has intermediate to advanced proficiency with Microsoft Office packages

Perks

Working for RSM entitles everyone to a wide range of leading health, wellness, financial and lifestyle benefits.

J-*-Ljbffr Apply on Kit Job: kitjobau.com/job/3rj8z8