Paralegal - Commercial Property (Conveyancing) (Newstead)

Commercial Property Paralegal (Conveyancing) Are you a highly organised and proactive individual looking to make a real impact in a modern law firm? Rouse Lawyers is seeking an experienced Commercial Property Paralegal to join our expanding Commercial & Property team and contribute to the continued growth and operational excellence of the firm. About Us As a growing mid-tier law firm, we know that a supportive, collaborative and positive workplace culture is the key to delivering outstanding legal services. Our firm values its team and fosters and environment where every person can thrive. With exciting growth opportunities on the horizon, this is an opportunity for someone who is passionate about making a difference to join us. About the Role As a Commercial Property Paralegal, you will work closely with our lawyers and leadership team to assist in the management and progression of a broad range of commercial and property matters. You will play a critical role in supporting efficient matter management, client service, settlements, billing processes, and operational workflow across the practice. This role is suited to someone who enjoys responsibility, takes initiative, and thrives in a fast-paced legal environment. Key Responsibilities:
- Manage and progress commercial and property matters under lawyer supervision.
- Draft correspondence, contracts, settlement documents, notices, authorities, and supporting legal documentation.
- Coordinate searches, settlements, registrations, VOIs, and lodgements.
- Assist with PEXA settlements and Queensland Titles Office lodgements.
- Liaise professionally with clients, agents, brokers, financiers, referrers, and external stakeholders.
- Maintain accurate file notes, records, and matter updates within Actionstep and NetDocuments.
- Monitor critical dates, deadlines, and matter progression proactively.
- Assist lawyers with billing preparation, time recording, collections, and workflow management.
- Prepare briefs, e-briefs, and supporting documentation.
- Support operational improvement initiatives and identify workflow efficiencies.
- Participate in business development initiatives, networking events, and firm activities. Your Skills and Experience:
- Minimum 3+ years’ experience in a Property Paralegal or similar role within a law firm.
- Experience in commercial and/or residential conveyancing and property transactions.
- Experience with PEXA and Infotrack highly desirable.
- Strong understanding of legal processes, document management, and client service standards.
- Proficiency in Microsoft Office Suite, teams and legal practice management systems such as Actionstep, Claude or similar platforms.
- Exceptional organisational skills with the ability to manage competing priorities and deadlines calmly and efficiently.
- High attention to detail and strong problem-solving capability.
- Professional communication skills with a client-focused approach.
- A collaborative and positive attitude reasdy to contribute to the team culture and growth. Why Join Us? You’ll be joining a firm that truly values its people, offers flexibility, and believes in work-life balance, with our no-battery hen mentality. We are growing, and this role offers progression opportunities for those who want to expand their skills. While the focus is on paralegal tasks, we encourage growth development and innovation. What We Offer
- Competitive salary package commensurate with experience.
- Full time position based in modern Newstead office.
- Work-from-home flexibility available following probation.
- Genuine work-life balance and supportive leadership.
- Modern systems, technology, and operational support.
- Opportunities for career progression and professional development.
- A positive and connected team culture where your contribution is recognised and valued. If you're ready to take the next step in your career and work in a firm where your skills and initiative will be valued, apply today! Apply on Kit Job: kitjobau.com/job/3qk2mm