Operations Administrator (Hamilton)

Operations Administrator – NSW Operations As an Operations Administrator, you’ll be a key part of our NSW Operations team — a fast-paced, high-energy group that backs each other, celebrates wins, and keeps the wheels turning behind the scenes. If you thrive on organisation, enjoy variety, and like being at the centre of the action, this role will keep you engaged and challenged. About the Role In this role, you’ll support our NSW field operations by delivering accurate, timely and professional administrative support. Working closely with your Division Coordinator, you’ll help ensure our people are mobilised efficiently, site requirements are met, and day-to-day operations run smoothly. You’ll be a trusted point of contact for both internal and external stakeholders and play a critical role in supporting our workforce across NSW. Key Responsibilities
- Mobilisation and demobilisation of field service employees
- Booking flights, accommodation, training and site-specific inductions
- Monitoring employee licences, tickets and maintaining the training matrix
- Maintaining site Customer Management Systems (CMS)
- High-volume monthly invoicing, including preparation and uploading
- Timesheet entry and payroll support
- Booking vehicle servicing and maintenance
- General administration including PPE ordering, training bookings and medical appointments What’s on Offer
- Monday to Friday | 7:30am – 3:30pm | Hamilton location (Full time in office role)
- Quarterly and annual bonuses
- Fun, supportive and social office environment
- Free access to Mader Adventure trips – camping trips, Moreton Island trips, wineries and more
- Employee of the Year awards with international trips (Vietnam, Italy, USA)
- Major discounts on accommodation, gym memberships, insurance and more Skills & Experience
- Minimum 2 years’ experience in a similar administrative role (highly regarded)
- Strong and accurate data entry skills
- Proficiency in Microsoft Office 365 (Outlook, Word, Excel)
- Experience using accounting software (e.g. MYOB)
- Excellent written and verbal communication skills
- Ability to multitask, prioritise and meet deadlines
- Professional, friendly and team-focused attitude Why Work With Us? At Mader Group, we’re progressive, innovative and constantly evolving. We don’t just talk about being an Employer of Choice — we actively build a workplace that’s transparent, supportive, and genuinely enjoyable to be part of. We invest in our people, back recent ideas, and create real opportunities to grow your career. We respectfully request no contact from recruitment agencies. Any unsolicited inquiries will not be considered. As an equal opportunity employer, we encourage and promote diversity and inclusion, and welcome applications from all backgrounds. Apply on Kit Job: kitjobau.com/job/3q2v2b