Executive Assistant People and Places (Lithgow)

The Prospect Lithgow City Council has an exciting opportunity for an Executive Assistant to join our People and Places team in Lithgow, NSW. The Seven Valleys isn’t just a place to live—it’s a lifestyle choice. It’s where you can reconnect with nature, enjoy a strong sense of community, and still stay within reach of Sydney. Lithgow is the gateway to Central West NSW and only 90 minutes drive to the new Western Sydney International Airport. Our diverse region adjoins the Blue Mountains and the Gardens of Stone while having the community feel and wide range of rural and nature experiences that you are after! As the Executive Assistant to the Director People and Places, you will undertake the delivery of administrative and management services to the Director to support the efficient and effective operation of the Directorate and the optimal utilisation of the Directors time and resources. More specifically, your duties will include (but will not be limited to):
- Providing confidential executive support including preparation of correspondence, reports, presentations, and other essential documentation, including project support and research.
- Co‑ordinate confidential matters requiring the Directors attention particularly the handling of sensitive material and coordinate responses to urgent requests for information or advice.
- Manage the Directors time commitments and diary to ensure urgent matters are prioritised and make the most efficient use of resources.
- Work closely with the Director in prioritising and filtering information requests, drawing attention to urgent matters which require immediate attention and referring operational matters to other staff as appropriate to enable the most effective use of time available.
- Source, format, collate all necessary documentation for meetings and engagement with staff and stakeholders, including preparation of agendas and taking of minutes.
- Develop and maintain liaison relationships with key internal and external stakeholders by providing positive and efficient customer service. For more detail about the specific duties and responsibilities of the position, please CLICK HERE for the complete Position Description. About you The successful candidate will meet the following criteria:
- Relevant industry experience in assisting management and teams in administration and organisation.
- Cert III Business Administration or relevant qualification and/or equivalent professional experience.
- Hold a current Class “C” NSW Driver’s Licence.
- Comprehensive verbal and written communication skills.
- Demonstrated organisational and time management skills.
- Comprehensive MS Office platform skills.
- Ability to maintain confidentiality at all times.
- Exceptional customer service skills and the ability to handle difficult people. Salary and Benefits
- Between $64,348.44 and $70,705.44 , commensurate with your skills, qualifications and experience.
- Permanent, Full‑time, 35 hours per week.
- Ongoing learning and development opportunities.
- Work/Life balance with a rostered day off every 2 weeks.
- Access to Council’s Fitness Passport Program and Employee Assistance Program (EAP). For more information, please contact Shaun Elwood, Director
- People and Places, on (02) 6354 9918 for a confidential discussion. APPLICATIONS CLOSE ON 26 May 2026 at 4 pm AEST. Please note: To be considered for this position, candidates must address all selection criteria outlined in the Position Description. Those who do not address the selection criteria with examples may not be considered. Applications generated using Artificial Intelligence (AI) may not be progressed in the recruitment process. Preferred applicants will be required to undertake a pre‑employment medical, which includes a drug and alcohol screening and functional assessment. Preferred applicants may be subject to reference checks, driving history checks, qualification checks, a NSW Police Check, a Working with Children check and confirmation of your Right to Work in Australia. You must be an Australian or New Zealand Citizen or a permanent resident or have the right to live and work in Australia to apply for this position. #J-18808-Ljbffr Apply on Kit Job: kitjobau.com/job/3qtvrc