Administration Assistant (Lismore)

About the role We are seeking a self-motivated Administration Assistant to join our team on an initial 6 month contract, with potential to extend. The successful candidate will commence Mid July 2026 – end of January 2027. As an Administration Assistant, you will provide high-quality administrative and business support, with a solid focus on managing client enquiries (phone and email), fee proposals and day to day operational needs. Role responsibilities
- Responsible for answering the office phone for both Lismore and Tenterfield offices, managing and triaging of calls as required
- Monitor the administration inbox, action new client enquiries and triage emails as needed
- Set up new clients, enquiries, projects and management of tasks through our Project Management software
- General administration tasks such as preparing documents, filing, mail, records and meeting support
- Prepare proposals for clients and ensure all clients are communicated with in a timely manner
- Provide a professional and welcoming reception experience by greeting visitors and managing the initial client conversation face to face
- Maintain weekly enquiry register and attend weekly team meetings as required
- Provide support to management with day-to-day operational needs
- General housekeeping of the office and ad hoc administrative tasks What you will need to be successful in the role
- Professional and confident phone manner
- Strong computer skills in Microsoft outlook, word and excel
- Proactive self-starter who will look for tasks and ask questions and be confident in following up with management as required
- Minimum of 6-12 months of administrative or receptionist experience is required
- Australian Permanent Residence or Citizenship is required for this position. Hours and Location
- The role is based on site at out Lismore Office in Woodlark Street.
- Open to 5 days per week school hours (9:00am
- 2:30pm) or 3 days per week (school hours or 8:30am
- 4:30pm)
- This is a contract position for 6 months commencing Mid July
- end of January 2027.
- There may be potential to extend. Apply on Kit Job: kitjobau.com/job/3rk1t7