Administration Officer - 8-month Maternity Leave Position …, Rutherford

**Part-Time Administration Officer (School Hours)** **8-Month Maternity Leave Cover | Potential for Extension or Permanency** Rutherford, NSW

Are you an organised, friendly, and proactive administrator who enjoys keeping things running smoothly behind the scenes? _Silver Porcupine Occupational Therapy Services_ is seeking a part-time Administration Assistant to join our supportive and passionate team based in Rutherford.

We’re looking for someone who values attention to detail, enjoys variety in their day, and thrives in a warm, collaborative workplace that makes a genuine difference to children and families.

**About the Role**

This role is ideal for someone who enjoys working in a dynamic environment where no two days are the same. You’ll play a key role in supporting the smooth operation of our clinic and ensuring a positive experience for both clients and staff.

**Key responsibilities include**: ✔ Bank Reconciliations
- Maintaining a balanced bank account for income and expenses ✔ Payroll
- Processing fortnightly pays and onboarding new staff ✔ Invoicing
- Preparing client invoices and following up outstanding accounts ✔ Service Agreements & Quoting
- Estimating costs and preparing Service Agreements ✔ Scheduling Assistance
- Supporting OTs and Allied Health Assistants ✔ Reception Duties
- Greeting clients, answering phones, maintaining the clinic ✔ Business Improvement
- Identifying ways to streamline systems and processes ✔ Client Management
- Maintaining accurate and up-to-date client files ✔ General Administrative Support
- Document collation and school submissions ✔ Accounting Tasks
- BAS, Superannuation, STPs, and end-of-year support

**About You**

You’ll bring strong organisational and communication skills, along with the ability to manage a range of administrative tasks efficiently.

**Essential Skills & Experience**: ✔ Payroll and bookkeeping experience ✔ Experience with Xero (or willingness to learn) ✔ High attention to detail and accuracy ✔ Robust problem-solving and initiative ✔ Friendly and professional communication style

**Desirable**: ✔ Experience working in a health or therapy setting

**Why Join Us?**

At Silver Porcupine Occupational Therapy Services, we pride ourselves on creating a positive, supportive workplace that values flexibility, teamwork, and qualified growth.

✔ Flexible, school-friendly hours (negotiable) ✔ Supportive and welcoming team environment ✔ Opportunity for extension or permanency ✔ Meaningful work that makes a real impact

**How to Apply**

If this sounds like the perfect opportunity for you, we’d love to hear from you!

**Job Type**: Part-time

Pay: $33.00
- $37.00 per hour

Expected hours: 20
- 30 per week

Work Location: In person Apply on Kit Job: kitjobau.com/job/3qmjhp