Receptionist/administration Assistant Caulfield North

We are a busy Psychology Clinic based in the inner South Eastern Suburbs of Melbourne looking for an Administration Assistant to join our team. We are after a mature, responsible individual with outstanding communication skills and customer service skills, as well as be able to work well under pressure. This is a job shared position.

Some tasks and responsibilities may include:

Maintaining calendar, scheduling meetings, and booking appointments.

Replying to Bookkeepers, managing expenses, and bill-paying.

Help keep schedules and routines.

Sorting documents and materials into our online folder structure.

Answers telephone calls and taking detailed messages as required.

Pro-actively chasing up the required documentation and information as needed.

You will need to have:

Ability to take initiative with little supervision working both autonomously and collaboratively

An uncompromising attitude towards discretion and confidentiality

A keen eye for detail and accuracy and strong proofreading skills

Have sound organizational and time management skills with the ability to prioritize and reprioritize at short notice

High-level problem solving, research/investigation and analytical skills

Desired Traits:

Previous experience in a similar role

Ability to take initiative with little supervision working both autonomously and collaboratively

Strong interpersonal skills including, negotiation, diplomatic, assertive and empathetic with a high degree of emotional and social intelligence in all aspects of the role

Some Benefits:

Excellent work-life balance and family-friendly workplace

An inclusive and caring team culture

Very flexible work culture to suit your needs

Job Types: Part time, Permanent

Work Location: In person Apply on Kit Job: kitjobau.com/job/3qwkul