Receptionist & Administrator (Melbourne)

Receptionist & Administrator Melbourne CBD | Full-time | Professional Services Environment This is an exciting opportunity in a complex organisation operating within a critical infrastructure and services environment. This business plays a key role in supporting national trade and economic activity, offering a stable and high-performing workplace with a collaborative and professional culture. This position is ideal for a proactive and detail-oriented administrator who enjoys being at the heart of a business, ensuring the smooth day-to-day running of a corporate head office. The Prospect Reporting into a supportive senior leader, you will take ownership of office coordination, facilities management, and administrative support across the organisation. As the first point of contact, you will play a pivotal role in creating a seamless and professional experience for both internal and external stakeholders. Key Responsibilities
- Manage day-to-day office operations, including front-of-house, meeting rooms, and shared spaces
- Coordinate reception services including telephony, mail, and courier management
- Oversee office supplies, kitchen stock, and equipment ordering
- Act as the key liaison for building management, cleaners, and external service providers
- Manage visitor access, security passes, and contractor coordination
- Support the processing of expenses, corporate credit card reconciliations, and finance administration
- Provide administrative support across the wider Corporate Services and People & Culture functions About You
- Previous experience in an office coordination, facilities, reception or administration role
- Highly organised with strong attention to detail
- Confident managing multiple priorities in a fast-paced environment
- Solid stakeholder engagement skills with a proactive and solutions-focused approach
- Professional presentation with a warm and approachable manner What’s on Offer
- Opportunity to join a well-established, reputable organisation
- Collaborative and supportive team environment
- A varied and hands-on role with broad exposure across the business
- Convenient CBD location
- Be the heartbeat of a high-performing head office—owning operations, facilities, and first impressions in a rapid-paced, nationally significant organisation. If you are looking for a role where you can take ownership, add value, and be the central point of a busy office environment, we would love to hear from you. Apply on Kit Job: kitjobau.com/job/3r27nl