Administration Support - 0.6 (Melbourne)

Occupation: Administration Location: Melbourne
- Northern suburbs Reference: Selection Criteria
- SC1: Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.
- SC2: Demonstrated capacity to work and collaborate with others in a team environment.
- SC3: Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.
- SC4: Possess the technical knowledge and expertise relevant to the position.
- SC5: Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.
- SC6: A commitment to professional learning and growth for both self and others. Responsibilities
- Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork.
- Maintain, enter and retrieve data from the school's IT systems, such as the school's records system, including computerised student, staff and school records.
- Maintain and update office records, enrolment data, diary records, and basic written records.
- Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters).
- Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc.
- Coordinate the delivery of administrative services within the school.
- In consultation with the principal, determine and manage work priorities within the school office.
- Develop and implement strategies to ensure effective administration procedures.
- Coordinate the implementation of requisitioning, purchasing and issuing procedures.
- Manage client reception and office operations.
- Liaise with school staff in regard to support requirements.
- Coordinate staff timetabling.
- Undertakes VASS and/or VET administration support.
- Supports the first aid facilities and assists in delivering first aid to students. Diversity and Inclusion The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms – culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of protected, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines ). Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) . Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case‑by‑case basis and will be subject to the operational requirements of the school. Child Safe Standards Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at: The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
- All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
- Appointment of successful applicants will be made subject to a satisfactory pre‑employment conditions check.
- A probationary period may apply during the first year of employment and induction and support programs provided.
- Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at #J-18808-Ljbffr Apply on Kit Job: kitjobau.com/job/3rgiu7