Finance Operations Coordinator (Melbourne)

About Future Fund At the Future Fund, we're for future minds
- like yours. The new investors and creators who thrive on different thinking and doing it together. Those who glimpse opportunity before it strikes and step up every day to grab it. The Future Fund is Australia's Sovereign Wealth Fund, managing over $310 billion across seven public asset funds with the same purpose: growing Australia's future. We are a global investor and work closely with world leading investment organisations to access the best investment ideas. Where others see challenges, we see more interesting investment experiences. Every person, every skillset, every mindset is an asset. We've got every future generation to consider, yet our approach to investing is incredibly pure: we think about it deeply, and daily. Ours is a culture where excellent people grow the future together, with the rare ability to work collaboratively, think freely, and make a real difference. Are you Futureminded? Let's create what's next. The Opportunity We are seeking a Finance Operations Coordinator to play a key role supporting the smooth and efficient running of our Risk, Enablement and Finance function. This is a highly wide-ranging role combining operational coordination, stakeholder engagement and executive support, with a strong focus on managing the end-to-end lifecycle of the Agency's contingent workforce. You will act as a central coordination point-working closely with Finance, People & Culture and business stakeholders to ensure processes are seamless, well-governed and delivered to a high standard. Key Reponsibilities Include: Contingent workforce coordination
- Lead onboarding and offboarding processes for contingent workers and outsourced providers
- Partner with stakeholders across the Agency to support effective lifecycle management
- Ensure a consistent, well-governed and efficient experience Corporate credit card operations
- Manage administration of the Agency's corporate credit card program (280+ cards)
- Act as the key liaison with NAB, including issue resolution and optimisation of processes
- Support cardholder setup, training, compliance and fraud-related queries
- Coordinate updates with travel systems and ensure timely deactivation as part of offboarding Executive and administrative support
- Provide high-quality executive support to the Chief Financial Officer (CFO) and Chief Risk Officer (CRO)
- Manage diaries, meetings and stakeholder engagement priorities
- Support the preparation of Board, Committee and leadership materials
- Coordinate travel and expenses in line with internal policies Additional operational support (as required)
- Support governance processes including Gifts & Hospitality reporting
- Assist with expense management (Workday/Concur) and compliance reporting
- Provide coordination support across tax, finance, and broader team activities About You We are looking for a well organised, detail-oriented skilled who is comfortable working in a high trust environment. You enjoy working across multiple priorities and building strong relationships across teams. You will bring
- Experience in a coordination, operations or administrative role, ideally within Finance, Procurement or a corporate environment
- Previous experience providing executive or senior stakeholder support (desirable
- Strong interpersonal and communication skills, with the ability to build trusted relationships
- High levels of organisation, judgement and attention to detail
- The ability to manage competing priorities while maintaining quality and stakeholder outcomes
- Experience with enterprise systems such as Workday or similar (advantageous) This opportunity is open to Australian Citizens only Life at Future Fund At Future Fund, we are better for our differences. Every person, every skillset, every mindset is an asset. We want everyone to feel comfortable bringing their authentic selves to work. Which is why we're looking for future minds like yours. Your past experiences help us expand our collective knowledge, add value and create something better. When doing your job means Australia has more money to invest in renewables, education, healthcare and medical breakthroughs
- there's a tangible impact to what we do. And we want you to be part of it. Are you Futureminded? Learn more about us at our LinkedIn Life page. The Future Fund acknowledges the Traditional Custodians of the lands and waters on which we live and work. We pay respect to Elders past and present and extend that respect to all Aboriginal and Torres Strait Islander peoples as we work to create meaningful change for reconciliation. Apply on Kit Job: kitjobau.com/job/3rhbst