Events and Communications Coordinator (Melbourne)

About us We are a modern Australian law firm with a leading reputation. We focus on exceptional service, operational excellence and being at the forefront of employee experience. We work closely with Australian and international businesses, organisations and governments. About the role We’re looking for an enthusiastic and motivated Events and Communications Coordinator to join our team. Working closely with the Head of Marketing Services and Head of Communications, you’ll play an essential role in keeping things running smoothly, building eDMs and event invitations, supporting inbox management and distribution lists, through to coordinating seamless on-the-day events. The work you do will be integral to the success of our Business Development, Communications and Marketing team. You’ll have the opportunity to contribute fresh ideas, bring a creative approach to client service, and help strengthen relationships through engaging and well-executed interactions. This is a fantastic opportunity for someone looking to grow a career in communications, marketing or events. We welcome candidates from a range of backgrounds and will provide continual training and development for the successful person. Key responsibilities
- Build and schedule eDMs (alerts, invitations, reminders and post-event communications) using Vuture
- Manage shared inboxes, RSVPs and distribution lists
- Support the delivery of events, including registrations, materials and on-the-day coordination
- Prepare event collateral such as name badges, signage and attendance lists
- Assist with stakeholder coordination, suppliers and room set-up and pack-down
- Maintain templates, processes and records to ensure smooth and efficient delivery
- Provide general marketing and communications support, including Canva updates About you To thrive in this role, you’ll bring:
- Strong attention to detail and a keen eye for accuracy
- Excellent organisation and time management skills
- Clear written and verbal communication skills and a skilled, relationship-focused approach
- A positive, team-oriented mindset
- Curiosity, initiative and a genuine willingness to learn Why join Maddocks? Maddocks is simply a great place to do great work. We foster a culture of collaboration, learning and engagement where you will experience: A diverse and inclusive workplace: We have been named an employer of Choice for Gender Equality by the Workforce Gender Equality Agency (WGEA) every year since 2004 along with being named a Silver Employer at the Australian Workplace Equality Index's 2024 LGBTQ Inclusion Awards. We promote diversity internally through our Maddocks Gender Equality Network, Maddocks CALD, Maddocks Disability Inclusion and Maddocks Pride groups. Career Development: Learn and develop through structured learning and development programs at each stage of your career and study support programs. Community involvement: give back to the communities in which we operate through our thriving pro bono and grants programs and staff volunteering initiatives. Work flexibly: work in a hybrid way with part of your week in the office and support to set up your home office. Wellbeing & Benefits: access to up to 20 weeks paid parental leave, discounted gym memberships & health insurance, salary continuance insurance, Employee Assistance Program and parents and carers wellbeing programs. Our people are our greatest advocates and we believe this is a result of our inclusive culture and focus on complex and interesting work. To be eligible for this role you must be legally permitted to work in Australia. Please note that unsolicited applications from agencies will not be considered at this time. Ready for your next career move? – Apply Now. Apply on Kit Job: kitjobau.com/job/3ro08k