Events & Administration Assistant - Vic (Melbourne)

One of our cultural mindsets is authentic dialogue and authenticity; Bring your authentic self to work at Engineers Australia! We offer meaningful, purpose-driven work. Our people work to support the engineering profession that shapes the very world we live in. With more than 140,000 members, Engineers Australia is the voice of the profession, and we need you to help us drive mutual value for our members and industry partners. About the role Engineers Australia Victoria Division delivers a range of CPD, Networking, STEM and Community outreach activities based out of our in office auditorium facilities and various off‑site locations across VIC. The Events & Administration Assistant is primarily responsible for: supporting events held in the event spaces of Engineers Australia, including operation and maintenance of the audio‑visual equipment, facilities and assets, supporting and representing Engineers Australia at off‑site activities including Division‑led CPD, Advocacy and Celebration events as well as Careers and STEM outreach programs, and supporting the VIC Office in an administrative capacity. This is a casual opportunity offering up to 20‑40 hours per fortnight, onsite. Availability is required on Tuesdays, Wednesdays and Thursdays, as these are the main event days. There may also be times when support is needed on other days. In this role you will
- Support activities in the event spaces managing catering, audio‑visual setups, and event logistics.
- Ensure the event spaces are tidy, open, and closed appropriately for events.
- Operate and maintain AV equipment during events.
- Assist with event setup, welcoming attendees, and housekeeping.
- Record attendance for CPD and WH&S; compliance.
- Prepare event catering and maintain a hygienic kitchen.
- Assist with guest registration and liaison at off‑site events.
- Participate in Career Fairs and STEM events as a representative.
- Respond efficiently to inquiries from event attendees, directing complex issues to Member Services.
- Support Fellow Eng Exec / Recognition event with certificate management.
- Administrative support duties as required including updating records in CRM, completing event briefs, post‑event reporting, invoicing.
- Certificate management.
- Draft, format, and distribute correspondence, agendas, runsheet, minutes, and reports.
- Schedule meetings, manage calendars, and coordinate room bookings.
- Assist the division in other administrative activities that arise from time to time. Here’s what we’re looking for
- You have or are studying a degree or certificate in a relevant field or have equivalent experience (preferred).
- You have a bright, positive, customer‑oriented attitude.
- You maintain excellent verbal communication skills and have good written skills.
- You are comfortable working with and understanding audio‑visual equipment.
- You do well remaining calm under pressure.
- You will do well in this role if you have a willingness to support other team members.
- You remain professional and diligent and use your initiative when completing tasks.
- You are reliable and respectful of fellow staff and stakeholders.
- You are computer literate and have a good understanding of Microsoft 365 and an aptitude to learn new programs.
- Some experience in events and hospitality is desirable.
- RSA certified, preferred or willing to obtain one. Why work for Engineers Australia
- People are at the heart of what we do and why we do it.
- Unlock career growth prospects, as we invest in you and provide avenues for advancement in EA.
- A diverse, inclusive, and supportive team culture that supports you to lead and achieve.
- Proud AWEI Bronze Employer Award winner (2023–2026), championing a safe inclusive workplace for LGBTQ employees. Ready to apply Click ‘Apply Now’ to submit your cover letter and resume by COB 19 May 2026. This position is subject to both a National Police Check and Reference Check. Please note that the hiring team will be reviewing applications as they are received, so we encourage you to apply as soon as possible rather than waiting for the closing date. Diversity, inclusion and your privacy Engineers Australia embraces diversity, inclusion and belonging and is committed to building a team that represents the communities that we live in and creating a safe inclusive environment for our people. We are a flexible workplace, please talk to us about your flexible working needs during our recruitment process. Our commitment to inclusivity means that we will work with you to ensure that your experience with us is accessible and welcoming. If you need any reasonable accommodation to fully participate in the job application, interview process, or to perform essential functions of the role, please know that we are here to support you. Please feel free to reach out to our Talent Team at , our dedicated point of contact for all accommodation‑related matters. We welcome applications from everyone, including people with disabilities, mature age and young job seekers, members of the LGBTI+ community, Aboriginal and Torres Strait Islander people and other culturally diverse backgrounds. At Engineers Australia, we believe that diversity and inclusion are essential for our success. We look forward to welcoming candidates from all backgrounds and providing necessary support where needed to ensure a level playing field for all applicants. Please visit Engineers Australia’s website to view our Privacy Policy in relation to the collection of candidate information: Thank you for considering a career with us. #J-18808-Ljbffr Apply on Kit Job: kitjobau.com/job/3ro2ud