Executive Assistant (Melbourne)

Executive Assistant – University of Melbourne Position: Executive Assistant supporting Professors Ingrid Scheffer and Piero Perucca, leading figures in epilepsy research. Role located in the Department of Medicine, Austin Health, University of Melbourne. Fixed term until Dec 2026, 0.8/1 FTE. Pay and Employment Type Base pay range: A$86,943.00/yr – A$99,864.00/yr. Salary level 5 $86,943 – $99,864 p.a. (pro rata) plus 17% super. Employment type: Fixed term. Responsibilities
- Coordinate clinical and research activities: manage appointments, patient queries, and project schedules, ensuring efficient clinic operations.
- Provide comprehensive support: arrange meetings, seminars, conferences; manage project documentation and expense reporting.
- Facilitate communication: liaise with senior academics, hospital executives, stakeholders; prepare correspondence and monitor meeting actions.
- Manage travel arrangements: coordinate travel for Professors and senior team members, develop schedules and briefing materials. Qualifications and Experience
- Experienced administrative professional with excellent organisational and communication skills, capable of supporting senior executives in a energetic research environment.
- Tertiary degree or extensive experience in an administrative field.
- Experience working with senior executives and handling sensitive information.
- Excellent interpersonal skills; ability to communicate effectively with diverse stakeholders.
- Strong organisational skills; able to manage multiple tasks and tight deadlines.
- Proficient in Microsoft Office; familiarity with database programs.
- Experience coordinating medical clinics and managing patient billing.
- High level of self‑motivation, resilience, and commitment to client‑focused service. Benefits
- Supportive flexible work arrangements.
- Progressive leave provisions.
- Salary packaging and access to discounted services including Bupa health insurance.
- Health and well‑being services including an Employee Assistance Program. Equal Opportunity Statement The University of Melbourne is an Equal Opportunity Employer and a child‑safe organisation. We welcome applicants from all backgrounds, identities, and experiences. We are committed to creating an inclusive and fair workplace where everyone is valued, respected, and empowered to succeed. Recruitment and Application Applications close: 7th December at 11:55 PM Melbourne time. To apply, please submit the following:
- Resume
- Cover letter outlining interest and experience
- Responses against the selection criteria (found in the Position Description) Contact for recruitment queries: Kate Vasconcelos, email Include Position Number and Job Title in subject line. Requirements and Restrictions The role requires current valid work rights for Australia. Visa sponsorship is not available. A Working with Children Check (WWCC) is required for all positions. If successful, the employer will guide you through the WWCC application process during onboarding and reimburse the cost. Aboriginal and Torres Strait Islander Applicants Indigenous applicants are encouraged to connect with the Indigenous Employment & Development team at for further information and support. #J-18808-Ljbffr Apply on Kit Job: kitjobau.com/job/3rpze2