Office Manager/Operations Assistant (Melbourne)

Shameless Media is looking for an organised, proactive and detail-oriented Office Manager / Operations Assistant to help keep our team, office and day-to-day operations running smoothly as we continue to grow. ROLE PURPOSE Shameless Media is one of the country’s leading independent media brands, home to a roster of highly engaged audiences across shows like Shameless Podcast , Style- ish, Everybody Has a Secret , Inherited , and The Shameless Book Club . This is a dynamic, hands-on role that sits at the heart of the business. You’ll support the smooth running of our office, assist across operations and people coordination, and help create an environment where the team can do their best work. This role is perfect for someone who thrives in a fast-paced creative environment, loves bringing order to chaos and genuinely enjoys helping people. KEY RESPONSIBILITIES Office & Team Operations:
- Manage the day-to-day running of the Shameless office
- Coordinate office supplies, deliveries, maintenance and vendor relationships
- Ensure the office environment is welcoming, organised and fully functional
- Support hybrid working logistics and team coordination
- Manage calendars, meeting rooms and internal scheduling support as needed
- Ensure all external guests visiting the office are welcomed and comfortable on arrival Team & Culture Support
- Assist with onboarding recent employees and freelancers
- Coordinate team events, celebrations, off-sites, and internal initiatives
- Support culture and wellbeing initiatives across the business
- Help maintain internal documents, processes and company resources Operational & Administrative Support
- Provide administrative support to founders and key departments
- Assist with travel bookings, expenses and invoice coordination
- Support operational projects and business-wide initiatives
- Help improve systems, workflows and internal processes
- Liaise with external suppliers and partners where required General Support
- Be the go-to person for day-to-day office needs and problem-solving
- Jump in across teams to support wherever needed
- Help ensure the business operates efficiently behind the scenes ABOUT YOU You’re highly organised, proactive and calm under pressure. You take initiative, anticipate needs before they arise and genuinely enjoy making things run smoothly. You’ll ideally have:
- 1–3 years experience in an office coordination, operations, executive assistant or administrative role
- Exceptional organisational and time management skills
- Strong communication and interpersonal skills
- High attention to detail and ability to multitask
- Confidence working across multiple teams and priorities
- Strong proficiency in Google Workspace, Slack and general admin systems
- Experience in media, creative or startup environments is a bonus but not essential HOW TO APPLY We are a small, agile, young, and flexible workplace. We’re looking for the right person to grow our business and be part of a fast-paced, lively team. If that sounds like you, we’d love for you to apply. Please submit your one-page resume and cover letter to by midnight AEST, Sunday, May 31. *Please note: we will only review and accept applications submitted to the official email address. Please ensure you adhere to the correct process to be considered for the position.* #J-18808-Ljbffr Apply on Kit Job: kitjobau.com/job/3rquxm