Executive Assistant, Broadmeadows Melbourne

We are looking for a highly organized and proactive Executive Assistant to support the Senior Director, Site Supply Chain with complex administration, diary management, travel coordination, and site tour planning. This role will also provide ad-hoc executive support to other directors as required, ensuring smooth day-to-day operations and effective administrative support across the leadership team. Responsibilities
- Provide high‑level secretarial and administrative support to the Senior Director and other directors as required.
- Manage complex diaries, appointments, meetings, and travel arrangements.
- Coordinate and manage external engagements such as site tours and ensure all logistics and schedules are effectively managed.
- Prepare and compile documents, reports, presentations, meeting minutes, and correspondence.
- Screen and respond to incoming emails, phone calls, and other communications in a professional and timely manner.
- Create and maintain spreadsheets, presentations, expense reports, and other administrative documentation.
- Support budget tracking and monitor standard expenditures to ensure alignment with approved budgets.
- Maintain a strong understanding of business unit policies, processes, and priorities to support effective operations. Skills & Experience
- Preference for a strong educational background and tertiary degree or diploma.
- Previous experience working in a corporate or skilled services setting.
- 3–5 years of executive administrative support experience.
- Proficiency in Microsoft Office including advanced Word, PowerPoint and Excel.
- Comfortable working autonomously and across multiple tasks, with the ability to prioritise.
- Strong interpersonal skills, personable, enthusiastic and approachable.
- Excellent verbal and written communication skills. Location: Broadmeadows, Melbourne While this role is advertised as full time we are open to part‑time (4‑day/week) arrangements and encourage interested candidates to apply. CSL is an Equal Chance Employer. #J-18808-Ljbffr Apply on Kit Job: kitjobau.com/job/3rr023