Administrative Assistant, Real Estate (Melbourne)

Full‑Time Administrative Assistant – Real Estate Team We’re looking for a proactive and personable Administrative Assistant to join our Real Estate practice in our Melbourne office on a full‑time, on‑site basis. Responsibilities
- Supporting Real Estate matters throughout their lifecycle, including file management, time recording and monthly billing
- Assisting Legal Assistants and lawyers with document preparation, amendments, formatting and coordination
- Managing competing priorities and deadlines to keep matters running smoothly
- Providing general administrative support such as scanning, printing, photocopying and document collation
- Helping with business development activities, pitches and the coordination of client and team events
- Taking care of day‑to‑day office tasks including processing mail, booking meeting rooms, arranging couriers and managing expenses
- Updating client information, databases and internal systems with accuracy and attention to detail
- Being a reliable point of contact within the team and contributing to a positive, collaborative working environment Qualifications
- Previous administrative experience in a skilled or corporate environment
- Highly organised, detail‑oriented and a pride in producing high‑quality work
- Confident using Microsoft Office (Outlook, Word, Excel and PowerPoint)
- Enjoys supporting others and brings a proactive, can‑do attitude to work
- Capable of juggling multiple tasks and remaining calm under pressure
- Communicates clearly and builds strong working relationships across teams
- Tech‑confident, adaptable, and willing to learn new systems as part of day‑to‑day work We are not currently considering law students for this position. Benefits
- Opportunities to learn on the job, with structured learning and mentoring programmes
- Support for mental health and wellbeing, including a holistic wellbeing fund
- Flexible and inclusive work environment committed to diversity and inclusion Apply on Kit Job: kitjobau.com/job/3rrunc