Executive Assistant/ Project Coordinator - Education …, Melbourne

Contract Type: Permanent Responsibilities
- Developing productive working relationships with key contacts internally.
- Electronic and hard copy document and file management.
- Diary management and organisation of fee earners.
- Document production including use of precedents and new documents.
- Organising and coordinating meetings.
- Monitoring emails and taking telephone calls.
- Drafting correspondence, document preparation and amendments.
- Reconciliation of corporate AMEX expenses through Concur.
- High volume file management including file opening and closing, electronic and physical filing.
- Conducting the billing cycle, including end of month billing, time recording and reporting using Elite.
- Management of client billing protocols.
- Other adhoc duties as required. About You This role will suit a candidate with previous legal and EA experience, ideally gained in a high-volume and fast-paced workplace.
- 2+ years previous EA or legal secretarial experience
- Excellent prioritisation and organisational skills
- Proven ability to multi-task
- Robust understanding of MS Office applications, including Word, Excel, PowerPoint and other software
- Ability to prioritise multiple tasks and manage deadlines
- A strong client focus and demonstrated ability to form enduring relationships with peers, internal stakeholders, industry experts and clients
- An adaptable and flexible nature
- Ability to deal with confidential information in a discrete manner
- High level of accuracy and attention to detail
- The ability to clearly and confidently communicate at all levels
- A proactive approach and high levels of initiativeHigh level of energy and enthusiasm We encourage applications from people of all ages, abilities, cultural backgrounds, genders (including trans or gender diverse), LGBTQ+ people and those with carer responsibilities. We particularly encourage Aboriginal and Torres Strait Islander people to apply. Location: Melbourne, AU; Canberra, AU; Sydney, AU; Brisbane, AU #J-18808-Ljbffr Apply on Kit Job: kitjobau.com/job/3rse5e