Executive Assistant & Office Coordinator (Melbourne)

:The Opportunity:

Join a well-established and growing Australian business in Melbourne’s south-east as a Team Assistant, supporting senior leadership in a varied role across front-of-house, office administration, and team coordination. Acting as the professional first point of contact for visitors and stakeholders, you’ll play a key role in keeping the office running smoothly.

This opportunity is ideal for a proactive, personable, and highly organised administrator looking to build a long-term career in executive support.This is a dynamic role where no two days are the same, combining executive support, office coordination, front-of-house responsibilities, employee engagement support, and general business administration.

Key Responsibilities:
- Provide day-to-day executive and administrative support to senior leadership
- Manage diaries, meetings, travel bookings, scheduling, and document preparation
- Act as the first point of contact for visitors, clients, and stakeholders
- Coordinate meeting rooms, refreshments, visitor sign-ins, and office presentation
- Prepare presentations, reports, and meeting documentation
- Support internal events, employee engagement initiatives, and team culture activities
- Provide administrative support across sales and marketing teams
- Assist with general office coordination, filing, and ad hoc business support About You:
- Previous experience in administration, reception, customer service, or executive support
- Highly organised with strong attention to detail
- Confident managing multiple priorities in a fast-paced environment
- Strong communication and stakeholder engagement skills
- Professional presentation with a warm and approachable manner
- Strong Microsoft Office skills
- Proactive, solutions-focused, and eager to grow your career
- Current driver’s licence and reliable transport What’s on Offer:

- $70,000–$80,000 + super
- Opportunity to join a stable and growing business
- Exposure to senior leadership and business operations
- Genuine long-term career progression into EA / senior support roles
- Supportive team culture with mentorship
- Contemporary office with on-site gym and parking #J-18808-Ljbffr Apply on Kit Job: kitjobau.com/job/3rtnso