Executive Assistant (CEO Office) (Melbourne)

- Band 6 ($99,705 -$108,027) + 12% super + monthly ADO
- Civic Precinct and Community Hub, Footscray About Us At Maribyrnong City Council, we are transforming our city into a vibrant, inclusive and innovative place to live, work and visit. Located in Melbourne's inner west, Maribyrnong is one of Victoria's fastest growing municipalities, rich in diversity, culture and opportunity. The Opportunity An exciting opportunity exists for a highly organised, proactive and professional Executive Assistant to join our Chief Executive Office. Supporting the Chief Executive Officer (CEO) and Coordinator CEO Office, you will play a pivotal role in delivering high-level confidential executive support within a fast-paced and dynamic environment. This position is ideal for a motivated professional who thrives on managing competing priorities, building strong stakeholder relationships and contributing to the effective operation of the CEO Office. You will work closely with Councillors, Executive Leadership Team members, Council staff and external stakeholders to coordinate executive communications, meetings, events, correspondence and key organisational priorities. Key Responsibilities
- Provide high-level confidential executive assistance and administrative support to the CEO and Coordinator CEO Office.
- Manage complex diaries, meetings, travel arrangements and competing priorities with professionalism and discretion.
- Prepare, review and quality assure reports, briefings, presentations, correspondence and meeting documentation.
- Coordinate and monitor follow-up actions arising from Council, Executive Leadership Team and committee meetings.
- Support the planning and delivery of CEO Office meetings, events, forums and corporate functions.
- Liaise effectively with Councillors, government representatives, community stakeholders and internal departments.
- Maintain accurate records and information systems in line with legislative and governance requirements.
- Identify and elevate emerging issues, risks and priorities to support informed decision‑making.
- Contribute to continuous improvement initiatives, systems and business processes within the CEO Office. About You
- Demonstrated experience providing high-level executive assistance to senior executives within a complex environment.
- Exceptional organisational skills with the ability to manage multiple priorities and tight deadlines.
- Highly developed written and verbal communication skills with strong attention to detail.
- Advanced interpersonal skills with the ability to build productive relationships across a broad range of stakeholders.
- Robust judgement, initiative, discretion and problem‑solving capability.
- Advanced computer literacy including Microsoft Office Suite and corporate systems.
- Experience within Local Government or the public sector will be highly regarded. So, if you have a passion for delivering exceptional executive support and working within a fast paced and dynamic environment, we would like to hear from you. Why Choose Maribyrnong?
- Work cross functionally in a friendly, supportive and professional multidisciplinary team.
- Enjoy a flexible work environment.
- Work in a meaningful role within a values driven organisation.
- Enjoy an ADO once a month. How to Apply To apply for this job go to: & enter ref code: . Applications close 29 May 2026 at 10pm. Enquiries For further queries regarding this position, please contact Terri Rowe, Manager People, Culture and Performance on , for a confidential discussion. All candidates will be required to undertake background and probity checks including an Interview, Reference Checks, a Criminal Record Check and Working with Children Check prior to commencement. Maribyrnong City Council (Council) is committed to the safety and wellbeing of children and young people and to operating in a manner that complies with its obligations under the Child Wellbeing and Safety Act 2005 and the Victorian Child Safe Standards. Council promotes an organisational culture that embeds within its child safe practices and expects its staff to perform their roles and engage with the community in a manner that is consistent with its child safe practices. To guide expected standards of child safe behaviours of all staff, Council has a Child Safety and Wellbeing Policy. As part of the appointment process, Council may undertake appropriate child safety pre‑screening checks of candidates in accordance with Council Child Safety policies and procedures where appropriate. This may include asking child safety‑related questions during interview, conducting relevant checks of the candidate's prior contact with children in employment and/or requiring proof of a valid Working with Children Check prior to commencement. Council welcomes applications from all interested candidates including from Aboriginal and Torres Strait Islander people, people from culturally and/or linguistically diverse backgrounds and people with disabilities. Council's recruitment process will be reasonably adapted to ensure all candidates have equitable access to Council's recruitment process and job opportunities. #J-18808-Ljbffr Apply on Kit Job: kitjobau.com/job/3rtvwp