Executive Support Coordinator (Melbourne)

THE ROLE The Executive Support Coordinator provides high-level administrative and executive support to the Deputy Secretary and Office of the Deputy Secretary in a highly sensitive and complex workplace. The role is responsible for developing and maintaining strong and effective relationships with internal and external stakeholders across the department, government and community services sector. The Executive Support Coordinator manages the effective flow of work through the Division to support the Deputy Secretary with high quality and timely advice. They will review written materials with a strategic lens, applying a risk tiering approach. Displaying organisational awareness, the Executive Support Coordinator coordinates activities on behalf of the Deputy Secretary and the Office including managing the workflow of the Deputy Secretary, email and calendar management, arranging complex meetings, managing briefings, correspondence and parliamentary matters, maintaining departmental systems, preparing written materials, and coordinating events. The position is also responsible for providing authoritative assistance with department processes and drives continuous process improvement. The Executive Support Officer operates with professionalism and confidentiality, working with a high degree of independence in a fast-paced small team environment. The role requires a multi-skilled and responsive individual able to proactively self-manage to prioritise tasks and be flexible to changing priorities. Attention to detail and teamwork underpin success in this role as well as a demonstrated ability to communicate sensitively and effectively. ACCOUNTABILITIES INCLUDE
- Operate with high-level of integrity and autonomy in providing a range of high-level executive support, coordination and administration functions; elevate items as appropriate; display organisational awareness, having regard for political and stakeholder sensitivities.
- Provide a key point of contact within the Office of the Deputy Secretary, proactively respond to queries and information requests, provide high-quality information and authoritative advice to stakeholders ensuring advice conforms to relevant guidelines, and take follow up action as required.
- Develop and maintain robust relationships with key stakeholders within the department, as well as other public and private sector agencies and ministerial offices. #J-18808-Ljbffr Apply on Kit Job: kitjobau.com/job/3rv1zu