Executive Assistant Employment Type Full Time or Part Time …, Ouyen

An Equal Opportunity Employer and with a multicultural and diverse workforce. Executive Assistant Reference number: PD68 Position title: Executive Assistant Employment type: Full Time or Part Time (traineeship opportunity available) Department: Office of the CEO Responsible to: Chief Executive Officer Location: Ouyen Closing date: Open Contact person: Dr Frances Peart (Chief Executive Officer) Contact number: Position description: PD68
- Executive Assistant Pdf Document(526.9 kb) The Executive Assistant position is an integral part of the Executive Team and is responsible for providing a high level of executive support, including administrative and secretarial support to the Chief Executive Officer, Director of Community Services and the Executive Director of Nursing and Midwifery. Selection criteria
- Excellent organisational skills with the ability to develop, improve and maintain office systems and processes, including a keen eye for detail.
- Demonstrated experience working in a complex administrative and/or secretarial role.
- Exceptional interpersonal skills, with a demonstrated ability to interact and communicate with a diverse range of people.
- Demonstrated high-level telephone, reception and office administration skills and experience.
- Ability to introduce recent concepts through innovation, influencing, negotiating and persuasion skills.
- Advanced information technology skills using proprietary and commercial systems.
- Ability to prioritise work effectively and meet required deadlines and schedules with minimal supervision.
- A current driver's licence is required for this position.
- Current Police Check.
- Previous experience in public health or in a health environment.
- A willingness and ability to learn new procedures, processes, software and systems.
- Certificate in Business Administration and/or demonstrated Administrative Assistant experience is highly desirable. Key responsibilities
- Provide high-level administrative support to the Executive Team as required including information systems and reporting.
- Manage the Executive Office including maintenance of appointments and diary management.
- Co-ordinate meetings, inclusive of preparing agendas, taking minutes, collating and distributing papers and associated reports on a timely basis.
- Develop, maintain and continuously improve office procedures, filing systems, relevant policies and procedures and data bases in line with the requirements of the Executive Team.
- Maintain accounts register and manage payment of invoices.
- Attend to correspondence for the Executive Team as required.
- Work closely and liaise with the Board Secretary as well as working directly with the Executive Team.
- Assist with divisional projects to ensure optimal outcomes as required.
- Other duties and responsibilities as determined by the CEO #J-18808-Ljbffr Apply on Kit Job: kitjobau.com/job/3qrys5