Site Administrator Coppabella 5:2 Dysart

The Opportunity

We are seeking an experienced Administrator to join our on‑site Operations team at Coppabella Village. The role supports the Village Manager and leadership team, ensuring smooth daily operations and maintaining a professional site environment.

Job Description

Permanent 5:2 DIDO roster. The role involves payroll administration, high‑volume data entry, record keeping, onboarding assistance, general and ad‑hoc tasks, and compliance with workplace health, safety and environmental requirements.

Responsibilities

Provide payroll administrative support including invoice processing, reconciliation, and employee timesheet assistance.

Accurately perform high‑volume, confidential data entry.

Maintain site administrative records, files and databases in accordance with company and compliance standards.

Assist with onboarding and mobilization of new employees.

Support the Village Manager and leadership team with general and ad‑hoc tasks.

Ensure compliance with workplace health, safety and environmental regulations while performing duties.

Accurately process bookings, allocate accommodation, perform check‑ins/check‑outs, and manage room keys.

Distribute daily activity checklists, run reports, and handle maintenance requests.

Assist in preparing bills, processing payments, and managing cash/EFTPOS transactions.

Perform other duties as required.

Qualifications

Previous experience in an administration role, ideally in a quick‑paced or operational environment.

Strong written and verbal communication skills.

Confidence using computer systems (e.g., Kronos, RMS, Microsoft Office) and robust data entry skills.

Excellent organisational skills with the ability to manage competing priorities with minimal supervision.

Proactive, adaptable, team‑focused approach.

Commitment to safety, compliance and site standards.

Experience in a remote environment highly regarded.

Proficient in Microsoft Office and familiarity with accommodation software packages.

Benefits

Permanent 5:2 roster.

DIDO from home to Bowen Basin.

Food and accommodation provided at the villages.

Access to The Civeo Hive (reward, recognition, wellness, staff discounts).

Village amenities – ensuite accommodation, pools, gyms, sporting fields.

EEO Statement

We’re committed to fostering sustainable partnerships and inclusive opportunities and encourage First Nations people to apply.

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