Executive Assistant Isaac Regional

Event Management

Organise, coordinate, and promote a range of employee-focused events, such as:

Team Days

Strategy Workshops

Special milestone and celebratory events and ceremonies

Family Days

Other corporate functions

Coordinate all site visits, ensuring smooth logistics and communication with corporate stakeholders, joint venture partners, vendors, and other key visitors.

Schedule, organise, and minute meetings, workshops, and other leadership events as required.

Participate in project teams either as a contributing member or team lead, depending on the nature of the task.

Manage and administer the employee event budget, ensuring all activities are cost-effective and aligned with organisational goals.

Communication

Assist with the preparation and review of media releases as directed by the Operations Manager and corporate media advisors.

Draft, edit, and manage high‑level correspondence and ensure timely dissemination of leadership communications to staff.

Provide high‑level executive assistance to the Senior Leadership Team, including:

Prioritisation of meetings, deadlines, and competing demands

Coordination and preparation of monthly, quarterly, and ad‑hoc reports, financial documents, and presentations

Manage and monitor email communications on behalf of executives, drafting responses and identifying priority matters

Act as the primary point of contact for internal and external stakeholders engaging with the SLT

End‑to‑end coordination of meetings, workshops and other events including bookings, catering, room set‑up, distribution of invitations and other preparatory materials as required.

Develop, maintain, and improve administrative systems and documentation to support operational efficiency.

Conduct research and information gathering from internal and external sources as requested, which may require analysis, interpretation, and summary reporting.

Coordinate site communications and memorandums.

Travel and Logistics

Coordinate domestic and international travel arrangements, including flights, accommodation, itineraries, and any supporting documentation.

Support HR recruitment function by organising site visits and interviews.

Support Commercial function by reconciling travel expenses.

Oversee the pool car function onsite.

Reporting

Compile and distribute corporate reports.

Prepare meeting minutes and agendas.

Other

Oversee PPE account and site merchandise orders.

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