Executive Assistant (Isaac Regional)

This role supports the Senior Leadership Team by coordinating events, communications, and logistics across the organization. Event Management
- Organise, coordinate, and promote employee‑focused events such as Team Days, Strategy Workshops, milestone celebrations, Family Days, and other corporate functions.
- Coordinate all site visits, ensuring smooth logistics and communication with corporate stakeholders, joint venture partners, vendors, and key visitors.
- Schedule, organise, and minute meetings, workshops, and other leadership events as required.
- Participate in project teams either as a contributing member or team lead, depending on the nature of the task.
- Manage and administer the employee event budget, ensuring cost‑effectiveness and alignment with organisational goals. Communication
- Assist with the preparation and review of media releases as directed by the Operations Manager and corporate media advisors.
- Draft, edit, and manage high‑level correspondence and ensure timely dissemination of leadership communications to staff.
- Provide high‑level executive assistance to the Senior Leadership Team, including prioritisation of meetings, deadlines, and competing demands; coordination and preparation of monthly, quarterly, and ad‑hoc reports, financial documents, and presentations; and management of email communications on behalf of executives.
- Act as the primary point of contact for internal and external stakeholders engaging with the SLT.
- End‑to‑end coordination of meetings, workshops, and other events, including bookings, catering, room set‑up, and distribution of invitations and preparatory materials.
- Develop, maintain, and improve administrative systems and documentation to support operational efficiency.
- Conduct research and information gathering from internal and external sources, including analysis, interpretation, and summary reporting.
- Coordinate site communications and memorandums. Travel and Logistics
- Coordinate domestic and international travel arrangements, including flights, accommodation, itineraries, and supporting documentation.
- Support the HR recruitment function by organising site visits and interviews.
- Support the Commercial function by reconciling travel expenses.
- Oversee the onsite pool car function. Reporting
- Compile and distribute corporate reports.
- Prepare meeting minutes and agendas. Other Responsibilities
- Oversee the PPE account and site merchandise orders. #J-18808-Ljbffr Apply on Kit Job: kitjobau.com/job/3ro2gk