Permanent Full-Time Administration Assistant – Centre …, Morayfield

Permanent Full time Administration Assistant Morayfield Shopping Centre | Morayfield QLD Retail & Consumer Products | Administration & Office Support Permanent full-time role | Front-of-house & administration | Join a supportive team environment About The Role: Join our energetic Centre Management team at a leading shopping centre owner that’s all about creating great experiences for customers and tenants. We take pride in what we do, always aiming for excellence, thinking outside the box, and engaging with our community. We’re looking for a capable and detail-focused Full-Time Administration Assistant to join our Centre Management team. In this important support role within our team, you’ll provide support across multiple departments, with a focus on reception, accounts and marketing departments. Key Responsibilities: In this varied and rewarding role, your day-to-day duties will include: Accounts Administration
- Assist with accounts payable and receivable, including processing invoices, reconciling vendor statements, and issuing payments.
- Perform general ledger reconciliations and assist with month-end closing procedures.
- Maintain accurate records of financial transactions and ensure compliance with accounting principles and company policies.
- Collaborate with other team members to resolve accounting discrepancies and address inquiries from vendors and tenants.
- Support budgeting and forecasting activities, including gathering data and preparing financial reports.
- Assist with administrative tasks as needed to support the finance department and Centre Management team. Marketing Administration
- Prepare purchase orders with cost codes and budget information for the Marketing Manager’s authorisation for the purpose of processing invoices.
- Match invoices to orders and ensure correct code is debited. All invoices to receive Marketing Manager’s authorisation.
- Track POs and invoices in the marketing working budget.
- Manage marketing petty cash and complete regular reconciliations and reimbursements requests as required.
- Greeting visitors and managing all front-desk and phone enquiries.
- Liaising with retailers, contractors, and members of the public.
- Coordinating contractor sign-ins, insurance documentation, and maintenance records.
- Managing the hire of mobility equipment (wheelchairs and scooters).
- Maintaining records and databases.
- Handling mail distribution, stationery orders, and general office upkeep.
- Assisting with key control, PA announcements, and two-way radio communication.
- Supporting out-of-hours contractor and tenant coordination as required.
- And any other tasks, as directed by a Director of the Company, COO – Retail or Centre Manager. About You: To be successful in this role, you will have:
- Previous experience in administration or finance roles preferred.
- Proficiency in Microsoft Excel and accounting software (e.g., QuickBooks, SAP).
- Strong attention to detail and excellent organizational skills.
- Ability to prioritise tasks and meet deadlines in a fast‑paced environment.
- Effective communication skills and ability to work collaboratively with cross‑functional teams.
- Knowledge of property management or retail industry a plus.
- Opportunities for professional development and growth.
- Collaborative and supportive work environment.
- It’s a great opportunity to be part of a busy retail environment, make a real contribution, and build valuable experience across a number of areas within the property management space. How to apply: If you’re an organised and customer‑focused skilled looking for a varied role within a vibrant shopping centre team, we’d love to hear from you! All applications will be held in the strictest of confidence. Only candidates advancing to the next stage will be contacted. Only those with the right to work in Australia need apply. #J-18808-Ljbffr Apply on Kit Job: kitjobau.com/job/3qyfcx