Maintenance Administrator (Mulgrave)

Woods & Co Recruitment has partnered a family-owned, Mulgrave-based construction, maintenance and refurbishment business that has cemented itself as a trusted name across Victoria. Working across defence housing, council and government contracts, commercial fit-outs, aged care, education and retail, they has effectively doubled their headcount in the last 2–3 years and continues to grow off the back of major project wins, including their recently renewed Make Safe contract through to 2027. What's in it for you?
- $70,000
- $75,000 + Super
- 9-day working fortnight — a genuine drawcard
- Stable, growing business with a strong forward pipeline of government and defence contracts
- Business culture built on loyalty, recognition and long-term growth
- Visibility to the Directors and senior leadership team What you'll do?
- Allocating jobs by region, trade and project as they come in
- Liaising with clients, tenants, supervisors and trades to keep works moving
- Managing client portal and internal CRM updates end-to-end
- Raising purchase orders and processing supplier and subcontractor invoices against budget
- Preparing scopes, variations and completion invoicing through Simpro
- Producing weekly reporting and proactively flagging issues to the Contract Manager What you need?
- Previous experience in a similar administration, scheduling, coordination or accounts payable role, ideally within construction, trades, facilities management or maintenance
- Confidence working across multiple systems (Simpro, client portals, CRMs)
- A natural relationship-builder, comfortable on the phone with clients, tenants and trades
- Strong attention to detail with the numbers: invoicing, coding, budgets
- A team-first mindset — happy to roll up your sleeves alongside leadership *Interviewing immediately If you're as passionate about this position as we are, then please don't delay and APPLY NOW! Contact Phoebe Ditchburn for a confidential discussion on [0483 988 071](tel:0483 988 071) or Woods & Co Recruitment is committed to creating a positively diverse and inclusive workforce that values all backgrounds and experiences. We do not discriminate and encourage applications (no matter age or status) from Aboriginal and Torres Strait Islander people, people from culturally and/or linguistically diverse backgrounds, all members, and genders of the LGBTQI community and people with disability. Woods & Co specialises in recruitment for Construction & Maintenance roles. If this position doesn’t suit you and you are looking for a new opportunity, we’d still love to hear from you . Or, if you know of someone looking for a new job, refer them to us and we'll give you a $250* gift voucher, if we find them a recent permanent position! Apply on Kit Job: kitjobau.com/job/3r10s7