Administration Officer (Mulgrave)

About the Company: Proudly Australian owned and operated, HRL Technology Group is recognised as a market leader in specialist analytical, testing, consulting and integrated engineering and laboratory services. We create customer solutions focused on developing new processes, technology and optimising performance in the energy, resources, engineering and manufacturing industries, nationally and in the Asia Pacific region. About the Role: Working as part of the Corporate Services Team, the Administration Officer is the first point of contact for our business, and Operates in a customer-facing capacity, holding responsibility for front-of-house tasks. The role is part-time (0.6FTE) and is physically located onsite in Mulgrave. Duties & Tasks:
- Coordinates travel and associated requirements across the organisation.
- Collating and capturing staff timesheets in a timely and accurate fashion for payroll purposes.
- Maintains stock levels of consumables, stationery and other office supplies.
- Assists the business with administrative tasks and office support duties.
- Manages inbound calls, emails, and other inquiries and directs them appropriately.
- Assists all visitors at the Mulgrave office, greeting them, ensuring appropriate sign-in to site, and facilitating their visit as required.
- Handles all inbound and outbound mail and couriers, distributing inbound items and booking/coordinating dispatch of outbound items.
- Assists with corporate document management, data access, and SharePoint uploads in line with ISO 9001 and NATA standards
- Ensures safety, compliance, and upholds HRL’s values of equity and inclusion What we're looking for: A dedicated office administrator with a keen eye for detail, a commitment to accuracy, and passion for supporting colleagues and the wider organisation. Someone who is committed to excellence, continuous improvement, and who has a willingness to learn and grow as required. About You: The following are the skills, experience and attributes that will ensure success in this role:
- Qualification in administration or similar discipline or proven working experience.
- Proficiency working within a MS Windows and Office environment (Word, Excel, Outlook, PowerPoint).
- Experience using digital marketing tools and/or in other areas of marketing and communications.
- Experience managing and coordinating third party suppliers in support of the organisation (e.g. travel, stationery, courier, etc)
- Working knowledge of OHS/WHS in an office environment
- Familiar with NATA and ISO 9001 documentation control standards
- Experience in customer service, or customer facing roles.
- Strong verbal and written communication skills across all organisational levels.
- Excellent customer service and solutions focused approach.
- Commitment to safety, quality, and continuous improvement.
- High attention to detail, maintaining accuracy and controls.
- Ability to work independently and as part of a team.
- Strong organisational and time management skills, with the ability to multitask and work to deadlines.
- High level of confidentiality and discretion when operating with integrity and in an ethical manner aligned with our values.
- Adaptable and willing to provide administrative and organisational support across a diverse range of business areas (reception, travel, marketing).
- An ability to work without supervision and complete allocated tasks to deadlines. Essential Requirements:
- Full/unrestricted working rights
- Willingness to undertake a national police check
- Willingness to undertake a pre-employment medical check
- Ability to provide professional references in support of your application
- Ability to provide evidence of education and working history Why HRL? HRL offers challenging work, genuine opportunity to extend your skills and competitive remuneration. We boast a diverse workplace culture comprising smart, easy-going colleagues committed to a excellent workplace with great work outcomes. Our collaborative and high performing team values excellence, care, integrity, agility and value creation. How to Apply: Submit your application through Seek including a covering letter and your resume/CV. Please note due to the large number of applications we receive, we are only able to provide feedback to applications that have been shortlisted. Apply on Kit Job: kitjobau.com/job/3rfe25