Construction Administrator (City of Gold Coast)

About Us Are you an organised and proactive professional who thrives in a busy construction environment? Do you enjoy supporting projects that create vibrant, high-quality lifestyle communities? Based in Australia, Palm Lake Group is a proudly family‑owned business with over 48 years of experience in developing, constructing and managing lifestyle resorts, retirement villages and aged care facilities. Our resorts are vibrant, active communities designed for comfort, connection and enjoyment. We are passionate about delivering premium homes and exceptional environments that enrich the lives of our residents. Our construction division plays a vital role in bringing this vision to life from the first foundation poured to the final finishing touch. Join us in redefining over‑50s living through quality craftsmanship and care. Position Details We’re looking for a detail‑oriented Construction Administrator to join our Southport Head Office construction team. As a key member of our Head Office support team, you will assist on‑site project teams with purchase orders, subcontractor paperwork and final certification, taking care of the details to keep things running smoothly between Head Office and site from start to finish. This is a Full‑Time permanent role (c. 38 hours per week), office‑based in Southport with flexible hours between 7 am and 5 pm, Monday to Friday. Responsibilities
- Process purchase orders and variation requests accurately and within deadlines.
- Respond to order enquiries and provide administrative support.
- Support procurement activities and supplier set‑up & coordination.
- Maintain spreadsheets to track materials and site deliveries.
- Liaise with site teams to prioritise work and manage urgent requests.
- Preparation and ongoing management of subcontractors and supplier agreements & insurance.
- Coordinate weekly house releases.
- Update and distribute weekly project reports to stakeholders.
- Perform general filing & ensure final documentation is complete for records at both a Head Office & site level. What We’re Looking For We are seeking someone who shares our values of Respect, Passion, Community, Impact and Safety and takes pride in contributing to high‑quality community developments. To Succeed in This Role
- 2‑3 years’ experience in a similar administration role, preferably in construction or a related industry.
- Demonstrated experience managing purchase orders & variations.
- Strong organisational and time‑management skills with excellent attention to detail.
- Robust computer literacy with proficiency across MS Suite (Word, Excel, Outlook).
- A proactive, positive attitude and strong communication skills.
- Ability to work independently while supporting a collaborative team environment.
- Flexibility to adapt to changing priorities in a fast‑paced construction environment. You’ll Stand Out If You Have
- Experience in the residential building/construction industry.
- Experience using Databuild or Onsite Companion systems. Why Join Us? At Palm Lake we pride ourselves on offering exceptional lifestyle communities and providing our staff with a supportive and rewarding work environment. We offer our team:
- Competitive Remuneration
- Work‑life balance with flexible working hours
- 24/7 free access to compassionate, confidential support with our Employee Assistance Programme (EAP)
- Celebrate milestones with tenure rewards
- Supportive team culture – be part of a vibrant and inclusive community where your contributions are valued
- Career opportunities – Palm Lake Group spans four entities, 27 lifestyle resort communities and seven aged care facilities across Australia’s east coast, from development and construction to resort management and aged care. The career pathways and opportunities with Palm Lake Group are truly endless. How to Apply This role is available for an immediate start. If it sounds like the role for you, apply now to submit your CV. Only shortlisted applicants will be contacted. APPLY HERE: Careers with us: #J-18808-Ljbffr Apply on Kit Job: kitjobau.com/job/3qe14v