Construction Administrator (City of Gold Coast)

Overview Are you an organised and proactive professional who thrives in a busy construction environment? Do you enjoy supporting projects that create vibrant, high-quality lifestyle communities? About Us Palm Lake Group is a proudly Australian, family-owned business with over 48 years of experience in developing, constructing, and managing Lifestyle Resorts, Retirement Villages, and Aged Care Facilities across Australia. Our resorts aren’t just places to live they’re vibrant, active communities designed for comfort, connection, and enjoyment. We are passionate about delivering premium homes and exceptional environments that enrich the lives of our residents. Our construction division plays a vital role in bringing this vision to life from the first foundation poured to the final finishing touch. Join us in redefining over-50s living through quality craftsmanship and care. Position Details We’re looking for a detail‑oriented Construction Administrator to join our Southport Head Office construction team. As a key member of our Head Office support team, you will play an essential role in assisting on‑site project teams with purchase orders, subcontractor paperwork & final certification – taking care of the details to keep things running smoothly between Head Office & site from start to finish. This is a Full‑Time permanent role (38 hours per week), working flexible hours between 7am to 5pm Monday to Friday & offers an exciting opportunity to be part of a passionate, professional, and community‑focused organisation. Responsibilities
- Process purchase orders and variation requests accurately and within deadlines.
- Respond to order enquiries and provide administrative support.
- Support procurement activities and supplier set up & coordination.
- Maintain spreadsheets to track materials and site deliveries.
- Liaise with site teams to prioritise work and manage urgent requests.
- Preparation and ongoing management of subcontractors and supplier agreements & insurance.
- Coordinate weekly house releases.
- Update and distribute weekly project reports to stakeholders.
- Perform general filing & ensure final documentation is complete for records at both a Head Office & site level. What We’re Looking For: We are seeking someone who shares our values, Respect, Passion, Community, Impact, and Safety and takes pride in contributing to high-quality community developments. To succeed in this role, you will bring:
- 2–3 years’ experience in a similar administration role, preferably in the construction or related industry.
- Demonstrated experience managing purchase orders & variations.
- Strong organisational and time management skills with excellent attention to detail.
- Strong computer literacy with proficiency across MS Suite (Word, Excel, Outlook).
- A proactive, positive attitude and robust communication skills.
- Ability to work independently while supporting a collaborative team environment.
- Flexibility to adapt to changing priorities in a fast‑paced construction environment. You’ll Stand Out If You Have:
- Experience in the residential building/construction industry
- Experience using Databuild or Onsite Companion systems Why Join Us? At Palm Lake, we pride ourselves on offering exceptional lifestyle communities and providing our staff with a supportive and rewarding work environment. We offer our team:
- Competitive Remuneration
- Work‑life Balance with flexible working hours
- 24/7 free accessto compassionate, confidential support with our Employee Assistance Program (EAP)
- Celebrate Milestones withtenure rewards!
- Supportive team culture
- Be part of a vibrant and inclusive community where your contributions are valued
- Career Opportunities -Palm Lake Group spans 4 entities, 27 lifestyle resort communities and 7 aged care facilities across Australia's east coast, from development & construction to resort management & aged care, the career pathways and opportunities with Palm Lake Group are truly endless. #J-18808-Ljbffr Apply on Kit Job: kitjobau.com/job/3qsy42